KC DOC Interagency Agreement - Laserfiche WebLink

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contain the detailed information or supporting documents required, they will be returned to the Contractor and not processed. The Contractor agrees to submit itemized bills for medical services no later than six months after the date of service. If medical or pharmaceutical bills are received 365 days or more after the date of service, the Department may decline to reimburse the Contractor for those bills. Section 3.9 Notification of Release Date. The Department agrees to calculate a Department offender's release date and to notify the Contractor, in writing, of the Department offender's release date from a Department imposed sanction. The Contractor will not release a Department offender unless the Department's sanction has been served, or when the Department's hold or detainer is no longer valid. Section 3.10 Contract Coordinator. Each party agrees to identify a coordinator who is responsible for administering the Contract on behalf of that party. Should the coordinator be absent for an extended period of time, the coordinator shall arrange for, and notify the other party in writing of, the alternate contact person during the coordinator's absence. The DOC Contract Coordinator's contact information is provided in Attachment A. Section 3.11 Facility Space for Violation Hearings and Reviews. The Contractor agrees to provide Department staff and officers suitable facilities for conducting Department offender hearings and reviews Monday through Friday during normal business hours and at other times upon written notice. The Contractor will provide a room with sufficient confidential space to safely and efficiently conduct Department offender hearings and reviews. Sufficient space means that the room provided will allow all participants to hear the proceedings and must be of a size sufficient to accommodate at least three sitting people and must be equipped with overhead lighting, at least one electrical power/outlet, a desk, three chairs, and a working telephone with a line able to call local and long distance telephone numbers outside the Facility. Where possible the Contractor agrees to provide a means for contacting the Contractor during the hearing. If a "panic button" or other method is not available, the Contractor agrees to ensure Department offenders remain restrained during Department hearings and reviews. Section 3.12 Inspections. The Contractor agrees to allow the Department and its agents to inspect and audit the facility(s) with or without advance notice. The inspection/audit may include, but is not limited to: reviewing holding and detaining facilities, expense reports, and Department offender medical records and interviewing Department offenders. Section 3.13 Offender Programs. Department offenders will have the same access to programs provided to Contractor inmates housed in the Facility. Should the Department elect to provide additional programs for Department offenders at the Department's expense, the State of Washington Department of Corrections K9561 (4) Page 11 of 25 158362