Res to authorize Construction Change Order Process.pdf (Updated)

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EXHmIT A -Kittitas County Public Works Construction Contract Change Order Process Change Orders REDUCING the authorized amount of the original contact beyond $50,000 for Public Works construction contracts approved by the Board of County Commissioners: • The Director provides a copy via email of the proposed Change Order to all Board members and Commissioners Staff. • The Director prepares the Change Order for signing by the Contractor. • The Board members individually review the proposed Change Order. If any Board member believes there is a need for a Special Meeting, the Board member notifies the Commissioners Staff setting a Special Meeting no less than 24 hours of required public notice (considering Commissioner & Director schedules). The Director is notified of the Special Meeting and will not sign the proposed Change Order. • The Board members will have 48 hours (two working days) from the time the email was sent/received to review the proposed Change Order. If there is no special meeting noticed, the Director is authorized to proceed with the Change Order upon receipt from the Contractor. Change Orders INCREASING the authorized amount of the original contract by $50,000 or less and within the authorized amount of the original contract previously approved by the Board of County Commissioners for construction contracts: • The Director provides a copy via email of the proposed Change Order to all Board members and Commissioners Staff. • The Director prepares the Change Order for signing by the Contractor. • The Board members individually review the proposed Change Order. If any Board member believes there is a need for a Special Meeting, the Board member notifies the Commissioners Staff setting a Special Meeting no less than 24 hours of required public notice (considering Commissioner & Director schedules). The Director is notified of the Special Meeting and will not sign the proposed Change Order. • The Board members will have 48 hours (two working days) from the time the email was sent/received to review the proposed Change Order . If there is no special meeting noticed, the Director is authorized to proceed with the Change Order upon receipt from the Contractor. Change Orders for construction contracts INCREASING the authorized amount ofthe original contract above $50,000 or any amount beyond the original Board approved contract amount: • The Director notifies the Commissioners' Staff of the item(s) to be considered and requests a Special Meeting with no less than the required 24 hours public notice. • Commissioners' Staff prepares an Agenda for the Special Meeting • Special Meeting is held with a presentation by the Director or their designee . • The Board provides direction on the proposed Change Order. Page 1 of1