SH15-035 FFY15-HSGP - Laserfiche WebLink

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and the informational documents published by DHS/FEMA applicable to the 15HSGP Program,including,but not limited to,all criteria,restrictions,and requirements of the "Department of Homeland Security Notice of Funding Opportunity Fiscal Year 2015 Homeland Security Grant Program"document published by FEMA, the DHS Award Letter for Grant No.EMW-2015-SS-00013-SO1 in Attachment #1,and the federal regulations commonly applicable to OHS/FEMA grants lii.The Subrecipient shall be responsible to the Department for ensuring that all 15HSGP federal award funds provided to its subrecipient are used in accordance with applicable federal and state statutes and regulations,and the terms and conditions of the federal award set forth in Attachment #1 of this Agreement. 2.REIMBURSEMENT &BUDGET REQUIREMENTS a.Within the total Grant Agreement Amount,travel,sub-contracts,salaries, benefits,printing,equipment,and other goods and services or other budget categories will be reimbursed on an actual cost basis unless otherwise provided in this Agreement. b.The maximum amount of all reimbursement requests permitted to be submitted under this Agreement,including the final reimbursement request,is limited to and shall not exceed the total Grant Agreement Amount. c.If the Subrecipient chooses to include indirect costs within the Budget (Exhibit E),an indirect cost rate agreement negotiated between the federal cognizant agency for indirect costs and the Subrecipient establishing approved indirect cost rate(s)as described in 2 CFR 200.414 and Appendix Vil to 2 CFR 200 must be submitted to the Department.However,under 2 CFR 200.414(f),if the Subrecipient has never received a negotiated indirect cost rate agreement establishing federally negotiated rate(s),the Subrecipient may negotiate a rate with the Department or charge a de minimis rate of 10%of modified total direct costs.The Subrecipient's actual indirect cost rate may vary from the approved rate,but must not exceed the indirect cost rate percentage identified in Exhibit E,Budget.If a Subrecipient chooses to charge the 10%de minimis rate,but did not charge indirect costs to previous subawards,a request for approval to charge indirect costs must be submitted to the Department Key Personnel for approval with an explanation for the change. d.For travel costs,Subrecipients shall comply with 2 CFR 200.474 and should consult their internal policies,state rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as now existing or amended,and federal maximum rates set forth at http www.gsa gov,and follow the most restrictive.If travel costs exceed set state or federal limits,travel costs shall not be reimbursed without written prior approval by Department Key Personnel. e.Receipts and/or backup documentation for any approved items that are authorized under this Agreement must be maintained by the Subrecipient consistent with record retention requirements of this Agreement,and be made available upon request by the Department,and local,state,or federal auditors. f.The Subrecipient will submit reimbursement requests to the Department by submitting a properly completed State A-19 Invoice Form and Reimbursement Spreadsheet (in the format provided by the Department) detailing the expenditures for which reimbursement is sought. DHS-FEMA-HSGP-SHSP-FFY15 Page 3 of 26 Kittitas County Sheriffs Office,E16-071