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July 29, 2016 <br />Hold retainage from prime contractors and provide for prompt and regular <br />incremental acceptances of portions of the prime contract, pay retainage to prime <br />contractors based on these acceptances, and require a contract clause obligating <br />the prime contractor to pay all retainage owed to the subcontractor for <br />satisfactory completion of the accepted work within 30 days after your payment <br />to the prime contractor. <br />The Kittitas County will consider a subcontractor's work is satisfactorily completed when <br />all the tasks called for in the subcontract have been accomplished and documented as <br />required by the Kittitas County. When the Kittitas County has made an incremental <br />acceptance of a portion of a prime contract, the work of a subcontractor covered by that <br />acceptance is deemed to be satisfactorily completed. <br />The Kittitas County will provide appropriate means to enforce the requirements of this <br />section. These means include: <br />• Contract provisions included in bidding documents <br />The Kittitas County will include the following clause in each DOT -assisted prime <br />contract: <br />The prime contractor agrees to pay each subcontractor under this prime <br />contract for satisfactory performance of its contract no later than 30 days <br />from the receipt of each payment the prime contractor receives from the <br />Kittitas County. The prime contractor agrees further to return retainage <br />payments to each subcontractor within 30 days after the subcontractors <br />work is satisfactorily completed. Any delay or postponement of payment <br />from the above referenced timeframe may occur only for good cause <br />following written approval of the Kittitas County. This clause applies to <br />both DBE and non -DBE subcontractors. <br />The Kittitas County has also established, as part of our DBE program, the following <br />mechanisms to ensure prompt payment: <br />Contract language, consistent with this part and applicable state and local <br />law, to ensure that DBEs and other contractors are fully and promptly <br />paid. A description of Prompt Payment is described in the Instructions to <br />Bidders section of the Contract Documents. <br />Monitoring Payments to DBEs <br />We will require prime contractors to maintain records and documents of payments to <br />DBEs for three years following the performance of the contract. These records will be <br />made available for inspection upon request by any authorized representative of the <br />Kittitas County or DOT. This reporting requirement also extends to any certified DBE <br />subcontractor. <br />7 <br />