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Washington State Parks & Recreation Commission 2016 <br />Marine Patrol Federal Financial Assistance Grant Program <br />iv. Copies of the vessel log sheet to document each patrol vessel and shift <br />may be requested. <br />v. Names of officers performing patrols paid with these funds. <br />b. A-19 Invoice Vouchers requesting reimbursement must be received and date <br />stamped at State Parks by the following dates. The timely submission of <br />reimbursement requests allows proper time for the processing of payments. A - <br />19's submitted after these dates will not be accepted, but may, at our discretion, <br />be processed only when State Parks has been contacted in advance of due date. <br />i. <br />�h <br />For the period April -May June (2nd quarter): by July 15. <br />For the period July -August -September (3rd quarter): by October 15 'h <br />ii. Invoices for reimbursement (form A-19) maybe submitted monthly or <br />quarterly. <br />c. Unforeseen Circumstances: If, during any quarter, an agency is unable to meet <br />the requirements of the grant it should submit a letter, signed by the police chief <br />or sheriff, along with the reimbursement request explaining the reasons and <br />mitigating circumstances. In extreme cases, State Parks may request these <br />applicants to submit a plan within 30 days of the end of the quarter that <br />describes steps the applicant will take to meet minimum requirements. In these <br />cases, reimbursement requests may be deferred until the plan is received and <br />approved by State Parks. <br />d. Grantees are required to maintain records of all allowable expenditures for <br />which grant dollars were spent and must make these records available to State <br />Parks for review upon request. Expenditure records may include but are not <br />limited to receipts, invoices, and timesheets. These records must be maintained <br />for six years following the completion of the grant. <br />Agencies that did not report local expenditures on the annual Vessel Registration Fee <br />Expenditure Report due November, 2014 are not eligible to apply for the grant. <br />BOATING FEDERAL FINANCIAL ASSISTANCE GRANT 30 <br />P&R A-300 (REV. 12/2015) <br />