Kittitas County Fair Contract K1862 2015-17

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Agreement Number: K1862 Page 3 of 8 The Contractor shall provide a letter or evidence of completion of any work performed with all invoices submitted which document satisfactory performance of the Agreement. Before and after photos of the project are encouraged. The Department will not pay invoices not accompanied by such documentation. All documentation for final payment must be received no later than July 31, 2017 or the Contractor will not be paid for the project discussed herein. Payment will not be provided for any work conducted or purchases made after June 30, 2017. Instead of one invoice, the Contractor may submit invoices, documentation of satisfactory performance and proper receipts of expenses on a more frequent basis provided it is not more than once a month. 6. DISALLOWED COSTS The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its Subcontractors. 7. EVALUATION, REPORTING, AND MONITORING a) The Contractor shall submit written documentation to the Department by October 31, 2016, confirming that the project will be completed by June 30, 2017, if the project has not yet been completed. b) The Contractor shall submit documentation to the Department when the project is completed and confirming that the terms and conditions of this Agreement have been met including a report of compliance with the Community Benefit provisions of Section 3. c) The Contractor shall cooperate with and freely participate in any monitoring or evaluation activities conducted by the Department that are pertinent to the intent of this Agreement, including an on-site inspection of the capital improvement project after its completion and prior to June 30, 2017. d) The Department or the State Auditor and any of their representatives shall have full access to and the right to examine during normal business hours and as often as the Department or the State Auditor may deem necessary, all the Contractor’s records with respect to the matters covered in this Agreement. Such representatives shall be permitted to audit, examine, and make excerpts or transcripts from such records and to make audits of all contracts, invoices, materials, payrolls, and records of matters covered by this Agreement. The contractors shall retain records for a period of six (6) years following completion of the project. 8. NONDISCRIMINATION PROVISION a) During the performance of this Agreement, the Contractor shall abide by all applicable federal and state nondiscrimination laws and regulations, including, but not limited to chapter 49.60 RCW , Washington’s law against discrimination, and 42 U.S.C. 12101 et. seq., the Americans with Disabilities Act (ADA).