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DHS-FEMA-EMPG-FFY 15 Page 3 of 30 Kittitas, County of, E16-157 <br />ii. The Subrecipient shall require its subrecipient to comply with all <br />applicable state and federal laws, rules, regulations, requirements <br />and program guidance identified or referenced in this Agreement <br />and the informational documents published by DHS/FEMA <br />applicable to the 15EMPG Program, including, but not limited to, all <br />criteria, restrictions, and requirements of the “Department of <br />Homeland Security Notice of Funding Opportunity FY 2015 <br />Emergency Management Performance Grant” document published <br />by FEMA, the DHS Award Letter for Grant No. EMW -2015-EP- <br />00028-S01 in Attachment #1, and the federal regulations commonly <br />applicable to DHS/FEMA grants. <br />iii. The Subrecipient shall be responsible to the Department for <br />ensuring that all 15EMPG federal award funds provided to its <br />subrecipient are used in accordance with applicable federal and <br />state statutes and regulations, and the terms and conditions of the <br />federal award set forth in Attachment #1 of this Agreement. <br /> <br />2. REIMBURSEMENT & BUDGET REQUIREMENTS <br />a. Within the total Grant Agreement Amount, travel, sub-contracts, salaries, <br />benefits, printing, equipment, and other goods and services or other budget <br />categories will be reimbursed on an actual cost basis unless otherwise <br />provided in this Agreement. <br />b. The maximum amount of all reimbursement requests permitted to be <br />submitted under this Agreement, including the final reimbursement <br />request, is limited to and shall not exceed the total Grant Agreement <br />Amount. <br />c. If the Subrecipient chooses to include indirect costs within the Budget <br />(Exhibit E), an indirect cost rate agreement negotiated between the federal <br />cognizant agency for indirect costs and the Subrecipient establishing <br />approved indirect cost rate(s) as described in 2 CFR 200.414 and Appendix <br />VII to 2 CFR 200 must be submitted to the Department. However, under 2 <br />CFR 200.414(f), if the Subrecipient has never received a negotiated <br />indirect cost rate agreement establishing federally negotiated rate(s), the <br />Subrecipient may negotiate a rate with the Department or charge a de <br />minimis rate of 10% of modified total direct costs. The Subrecipient’s actual <br />indirect cost rate may vary from the approved rate, but must not exceed the <br />indirect cost rate percentage identified in Exhibit E, Budget. If a <br />Subrecipient chooses to charge the 10% de minimis rate, but did not <br />charge indirect costs to previous subawards, a request for approval to <br />charge indirect costs must be submitted to the Department Key Personnel <br />for approval with an explanation for the change. <br />d. For travel costs, Subrecipients shall comply with 2 CFR 200.474 and <br />should consult their internal policies, state rates set pursuant to RCW <br />43.03.050 and RCW 43.03.060 as now existing or amended, and federal <br />maximum rates set forth at http://www.gsa.gov, and follow the most <br />restrictive. If travel costs exceed set state or federal limits, travel costs <br />shall not be reimbursed without prior written approval by Department Key <br />Personnel. <br />e. The Subrecipient will submit reimbursement requests to the Department by <br />submitting a properly completed State A-19 Invoice Form and <br />Reimbursement Spreadsheet (in the format provided by the Department) <br />detailing the expenditures for which reimbursement is sought.