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a. Public records shall be made available without disrupting essential functions of <br />the agencies. <br />b. An agency may follow a reasonable schedule regarding retrieval of a record from <br />an off-premises storage site so that no more than one trip per week to the remote site is <br />required. <br />c. The precise time for copying must remain flexible and will depend upon the work <br />schedule for that day. <br />d. With regard to video or audio recordings, the requester must make prior <br />arrangements for review. A staff member will be assigned to operate the County <br />recording equipment necessary to either listen to or rerecord the original recording tape <br />to protect originals. The public records officer may limit the maximum time allowed <br />during any working day for supervised review to avoid excessive interference with the <br />agency's other essential functions. <br />e. Review of other original records shall be done only in the immediate presence of <br />and under the supervision of a County employee responsible for protecting the originals <br />against damage, alteration, or disorganization by the requester. The public records <br />officer may limit the maximum time allowed during any working day for supervised <br />review to avoid excessive interference with the agency's other essential functions. <br />When the time needed for this purpose exceeds two hours, time periods on a future day <br />or days may be assigned. (Ord. 2017-___, 2017). <br />2.55.060 Exemptions. <br />1. The act provides exemptions for certain types of documents from public inspection and <br />copying. In addition, documents are exempt from disclosure if any other Washington statute <br />exempts or prohibits disclosure. Exemptions outside the act that restrict the availability of <br />some documents held by the County for inspection and copying include, but are not limited <br />to, those set forth for in the most recent list posted on the web site of the Municipal <br />Research Service Center, Public Records Act**, Appendix C, and which is incorporated <br />herein by reference. The list is available for inspection and copying from the applicable <br />public records officer. <br />2. The County is prohibited by statute from disclosing lists of individuals for commercial <br />purposes. <br />3. If the public records request falls within one of the exceptions to the law requiring <br />disclosure, a formal written request for the record should be made. The formal written <br />request helps the County make sure that its decision to disclose or withhold a public record <br />is made properly and that the requester obtains the appropriate public records. <br />4. Some of the records of the County are protected by the attorney-client privilege and/or <br />the attorney work product doctrine. The Prosecuting Attorney, in the course of representing <br />County elected officials or agencies may, at times, possess materials or copies of materials <br />from such agencies that are exempt from disclosure. <br />5. Pursuant to RCW 42.56, when the County makes available or publishes any public <br />record, it reserves the right to delete identifying details when there is reason to believe that <br />disclosure of such details would be an invasion of personal privacy protected by law. The <br />public records officer will explain such deletion in writing. (Ord. 2017-__, 2017). <br /> <br />2.55.070 Costs of Providing Copies of Public Records. <br />1. No fee will be charged for the inspection of a public record.