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d. Deny the request, in whole or in part, with a written explanation as to why the request was <br />denied. <br />2. Failure to Respond. The County intends to comply and honor all public disclosure requests to <br />the greatest extent possible. If the County has failed to respond to a request for public <br />disclosure, agencies would like citizens to let the designated public records officer know so the <br />County can have the opportunity to provide the information that is wanted. <br />3. Protecting Rights of Others. In the event that the requested records contain information that <br />may affect the rights of others and may be exempt from disclosure, the public records officer <br />may, prior to providing the records, give notice to those third parties. Such notice should be <br />given to make it possible for those affected persons to either: <br />a. contact the requester and ask him or her to revise the request; or <br />b. seek an order from a court to prevent or limit the disclosure. <br />The notice to the affected persons will include a copy of the request. <br />4. Records Exempt from Disclosure. Some records are exempt or prohibited from disclosure by <br />law, either in whole or in part. If the County believes that a record is exempt from disclosure and <br />should be withheld, the public records officer will state the specific exemption for withholding <br />the record or the portion of the record. If only a portion of a record is exempt from disclosure <br />but the remainder is not, the public records officer will redact the exempt portions, provide the <br />nonexempt portions, and indicate communicate to the requester why portions of the record are <br />being redacted. <br />5. Inspection of Records. <br />a. Consistent with other demands, the County shall promptly provide space to inspect public <br />records. <br />b. The County agency will notify the requester that he or she should contact the agency to <br />make arrangements to claim or review the records. If the requester fails to: <br />i. claim or review the records within a 30-day period; or <br />ii. make other arrangements satisfactory to the County, the County may close the <br />request and re-file the assembled records. <br />6. Providing Copies of Records. After inspection is complete, the public records officer will <br />provide the requested copies or arrange for copying upon a deposit of at least 10 percent of the <br />estimated copy cost. <br />7. Providing Records in Installments. If a request is for a large number of records, the public <br />records officer may inform the requester that the records will be provided for inspection and <br />copying in installments. Copy charges of the preceding installment will be paid completely <br />before the next installment is produced. If, within 30 days of availability to the requestor, the <br />requester fails to: <br />a. inspect the entire set of records or one or more installments; or <br />b. pay the balance of the copying cost of any installment, the public records officer may <br />discontinue any remaining search and close the request. The requester will be notified that <br />due to the failure to respond to the readied documents responsive to the request, the <br />public disclosure request will be closed and the requester may submit a new request if <br />desired. <br />8. Closing Withdrawn or Abandoned Request. When the requester either: <br />a. withdraws the request; or <br />b. fails to inspect the records; or