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policy along with the responsive documents to the request. All requests should include the <br />following information: <br />a. legal name of requester; <br />b. mailing address of requester; <br />c. other contact information, including telephone number, fax number, and any e- <br />mail address; <br />d. reasonable description of the public records adequate to locate the records; <br />e. date and time of day of the request; and <br />f. signature of the requester. <br />2. Persons seeking public records for inspection and copying from a County agency may <br />seek assistance from the public records officer of the applicable department. <br />3. If the requester wishes the County to make copies of the records instead of simply <br />providing for inspection, the requester shall so indicate and shall make arrangements to pay <br />for the copies. The requester shall pay a deposit of 10 percent of the copy cost estimated by <br />the public records officer for large requests. Fees are set pursuant to KCC 2.55.070. <br />4. Persons seeking public records that include a list of individuals must sign a declaration <br />under penalty of perjury certifying that the records will not be used for any commercial <br />purpose (profit-expecting activity) prohibited by RCW 42.56.070(9) unless otherwise <br />specifically authorized by other law. If the requester does not sign the declaration, the <br />County is prohibited by law from providing the list. <br />5. Persons requesting public records prohibited from disclosure by other laws under <br />particular circumstances must sign a declaration under penalty of perjury certifying facts <br />sufficient to convince the public records officer that legal requirements for disclosure have <br />been met. (Ord. 2017-__, 2017). <br />2.55.050 Processing of Public Records Requests - General. <br />1. Acknowledging Receipt of Request. Within five (5) business days of receiving a <br />request, the public records officer will acknowledge receipt of the request and do one or <br />more of the following: <br />a. Make the records available for inspection or copying; <br />b. Provide in writing and mailed, emailed, or delivered to the requester, a reasonable <br />estimate of time when records will be available; <br />c. Ask for a clarification from the requester if a request is unclear or does not <br />sufficiently identify the records. Such clarification may be sought and provided by <br />telephone, but it is desirable to confirm such clarifications in writing. The public <br />records officer must provide, but may revise the estimate of when records will be <br />available based on this clarification; <br />d. Deny the request, in whole or in part, with a written explanation as to why the <br />request was denied. <br />2. Failure to Respond. The County intends to comply and honor all public disclosure <br />requests to the greatest extent possible. If the County has failed to respond to a request for <br />public disclosure, agencies would like citizens to let the designated public records officer <br />know so the County can have the opportunity to provide the information that is wanted. <br />3. Protecting Rights of Others. In the event that the requested records contain information <br />that may affect the rights of others and may be exempt from disclosure, the public records <br />officer may, prior to providing the records, give notice to those third parties. Such notice <br />should be given to make it possible for those affected persons to either: