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c. fails to pay the required deposit or final payment, the public records officer will close the <br />request and so inform the requester. Subsequently, the County will not provide any copies <br />for that request to the requester until the requester has paid any unpaid bill for previously <br />requested copies. <br />9. Later Discovered Documents. After the County has provided all available records, if the County <br />becomes aware of additional responsive documents that existed at the time of the request, it <br />will promptly inform the requester of the additional documents and provide them on a <br />reasonable basis. The County is not obligated by law to provide records that were created after <br />the request nor will the County accept or treat a request as an on-going disclosure obligation <br />beyond the date of request. <br />10. Protection of Records and Essential Governmental Functions. <br />a. Public records shall be made available without disrupting essential functions of the <br />agencies. Any County employee who believes responding to a public records request will <br />excessively interfere with other essential agency functions shall consult with his or her <br />supervisor. <br />b. An agency may follow a reasonable schedule regarding retrieval of a record from an off- <br />premises storage site so that no more than one trip per week to the remote site is required. <br />c. With regard to copying, prearrangement is recommended so that it can be accommodated <br />within other requirements of the work schedule. The precise time for copying must remain <br />flexible and will depend upon the work schedule for that day. <br />d. With regard to video or audio recordings, the requester must make prior arrangements for <br />review. A staff member will be assigned to operate the County recording equipment <br />necessary to either listen to or rerecord the original recording tape to protect originals. The <br />public records officer may limit the maximum time allowed during any working day for <br />supervised review to avoid excessive interference with the agency's other essential <br />functions. <br />e. Review of other original records shall be done only in the immediate presence of and <br />under the supervision of a County employee responsible for protecting the originals <br />against damage, alteration, or disorganization by the requester. The public records officer <br />may limit the maximum time allowed during any working day for supervised review to <br />avoid excessive interference with the agency's other essential functions. When the time <br />needed for this purpose exceeds two hours, time periods on a future day or days may be <br />assigned. (Ord. 2010-01, 2010). <br />2.55.060 Exemptions. <br />1. The act provides exemptions for certain types of documents from public inspection and <br />copying. In addition, documents are exempt from disclosure if any other Washington statute <br />exempts or prohibits disclosure. Exemptions outside the act that restrict the availability of some <br />documents held by the County for inspection and copying include, but are not limited to, those <br />set forth for in the most recent list posted on the web site of the Municipal Research Service <br />Center, Public Records Act**, Appendix C, and which is incorporated herein by reference. The list <br />is available for inspection and copying from the applicable public records officer. <br />2. The County is prohibited by statute from disclosing lists of individuals for commercial purposes. <br />3. If the public records request falls within one of the exceptions to the law requiring disclosure, a <br />formal written request for the record must should be made. The formal written request helps <br />the County make sure that its decision to disclose or withhold a public record is made properly <br />and that the requester obtains the appropriate public records.