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FFY17 Fire Management Assistance Grant Agreement Page 3 of 22 Kittitas County, D17-1016 It is understood that no final dollar figure is committed at the time this agreement is executed, but that financial commitments will be made by amendments to the project application as Project Worksheets are completed in the field and projects are authorized by state and federal officials. See Attachment 3 - Project Worksheet Sample. Pursuant to the FEMA-State Agreement, the SUBRECIPIENT will commit the required 25 percent non-federal match to any eligible project for the SUBRECIPIENT that has been identified under the Fire Management Assistance Grant declaration number FEMA 5200-FM-WA. Donated Resources: FEMA may credit a SUBRECIPIENT for the value of certain volunteer labor, donated equipment, and donated materials used to meet the immediate threat to life and property resulting from the declared fire, referred to as Donated Resources. The Donated Resources are recognized by FEMA in a Project Worksheet. Donated Resources offset the non-federal share of the eligible fire management assistance costs approved in Project Worksheets. Donated Resources may not be used to offset the non- federal share of allowable grant administration costs. FEMA Policy No. 9525.2, Donated Resources, provides guidance on how to credit subrecipients for the value of donated resources and are capped at the non-Federal share of approved eligible fire management assistance costs. The Federal share of the Donated Resources will not exceed the non-federal share of eligible fire management assistance costs approved in Project Worksheets. Any excess credit can be credited only to other eligible fire management assistance costs, for the same SUBRECIPIENT in the same disaster. The value of excess donated resources cannot be credited toward or transferred to another eligible SUBRECIPIENT, or toward other State obligations. 2. GRANT AGREEMENT PERIOD a. Activities payable under this Agreement and to be performed by the SUBRECIPIENT under this Agreement shall be those activities which occurred during or subsequent to the incident period defined in Attachment C of the FEMA-State Agreement and shall terminate upon completion of the project(s) approved by federal and state officials, including completion of close-out. This period shall be referred to as the “Grant Agreement Period.” b. The Grant Agreement Period shall only be extended by (1) written notification of FEMA approval of the Grant Agreement Period followed up with a mutually agreed written amendment, or (2) written notification from the DEPARTMENT to the SUBRECIPIENT issued by the DEPARTMENT to address extensions of its underlying federal grant performance period. 3. PAYMENTS The DEPARTMENT, using funds granted for the purposes of the Fire Management Assistance Grant declaration from FEMA, shall issue payments to the SUBRECIPIENT in compliance with the Washington State Fire Management Assistance Grant 2017 Applicant Manual (Attachment 4) as follows: a. All payment requests shall be made to the SUBRECIPIENT upon submission and approval of an A19- 1A form, State of Washington Invoice Voucher to the DEPARTMENT, after FEMA has approved funding through approval of Project Worksheets. Payments will be made by electronic fund transfer to the SUBRECIPIENT’s account. b. Federal funding shall not exceed the total federal contribution eligible for Fire Management Assistance costs under the Fire Management Assistance Grant declaration number FEMA 5200-FM-WA. c. For state agencies, the DEPARTMENT will, through interagency reimbursement procedures, transfer payment to the SUBRECIPIENT. Payment will be transferred by journal voucher to Agency No. _____, accounting fund no. _____. d. Final Payment: Final Payment will be made following submission by the SUBRECIPIENT on form A19-1A, State of Washington Invoice Voucher, after FEMA has approved funding through the approval of a Project Worksheet. Adjustments to the final payment may be made following any audits conducted by the Washington State Auditor’s Office or the Department of Homeland Security Office of the Inspector General. e. Within the total Grant Agreement Amount, travel, sub-contracts, salaries, benefits, printing, equipment, and other goods and services will be reimbursed on an actual cost basis unless otherwise provided in this Agreement. f. For travel costs, SUBRECIPIENTs shall comply with 2 CFR §200.474 and should consult their internal policies, state rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as now existing or amended, and federal maximum rates set forth at http://www.gsa.gov, and follow the most restrictive.