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proprietary function prepared, owned, used, or retained by any state or local agency <br />regardless of physical form or characteristics. <br /> <br />The interaction between the two statutes may impact how/why we retain records. <br />Records with Minimal Retention Value <br />Records created or received by the agency which are typically of short-term, temporary <br />informational use.* <br />Records Retention Schedule <br />A legal document approved by the LRC that that specifies required retention periods for a <br />record series and provides ongoing disposition authority for the records series after its <br />approved retention period has been satisfied. In addition to the Local Government <br />Common Records Retention Schedule (CORE), there are additional retention schedules <br />specific to certain departments and offices. <br />Records Series <br />A group of records, performing a specific function, which is used as a unit, filed as a unit, <br />and may be transferred or destroyed as a unit. A records series may consist of a single <br />type of form or a number of different types of documents that are filed together to <br />document a specific function.* <br />Records Retention Schedule <br />A legal document approved by the LRC that specifies required retention periods for a <br />record series and provides ongoing disposition authority for the records series after its <br />approved retention period has been satisfied. <br />Retention Period <br />The retention period is the minimum amount of time that an agency is required to retain <br />records within a record series. Retention periods are provided in records retention <br />schedules. <br />Secondary Records <br />Copies (or duplicates) of the agency’s primary records used for specific legal, fiscal, or <br />administrative purposes. Copies of records (created or received), provided that the agency <br />retains the primary record in accordance with the current approved minimum retention <br />period.* <br />Transitory Records <br />See Records with Minimal Retention Value <br />Public records that only document information of a temporary, short-term, nature, and <br />provided the records are: <br />o Not needed as evidence of a business transaction; and <br />o Not covered by a more specific records series.* <br />* Local Government Common Records Retention Schedule (CORE), Version 3.0 4.0 (November <br />May 20172012) <br /> <br />3. Policy