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OSOS No. 818K-1402-2A <br /> Page 3 of 4 <br />Exhibit A <br />Statement of Work <br />The ARCHIVES shall: <br />Summary Statement <br />· The purpose of this project is to create a microfilm form of Commissioners Minutes. The Minutes <br />will be microfilmed and indexed according to Digital Archives Standards. <br /> <br />Project Management <br />· Process the following with the following information: <br />o Record Series: Commissioners Minutes, Ordinances and Resolutions <br />o Agency: Kittitas County Commissioners <br />o Department: Clerk of the Board <br />o County: Kittitas <br />o Date Range: 2005-2010 <br />o Disposition: (DAN) – GS50-05A-13, GS50-05A-16 <br />· Contact the first or secondary CUSTOMER contacts with any questions regarding the project. <br />· Provide timelines, quantities, project complexity, and cost estimates based on our original project <br />review. Estimates may be revised based on the condition of the records at the time they arrive in <br />our production facility. ARCHIVES staff will review the project prior to beginning work and after <br />completing 10% of the work. ARCHIVES will notify the customer of any cost adjustments <br />required for document preparation, or scanning, which exceed the original estimate. <br /> <br />Archive Writer <br />· Perform digital image to microfilm conversion for previously scanned paper documents sized up <br />to 11” by 17”. <br />· Documents will appear on microfilm in indexed order if available, or in the order they were <br />presented to Imaging Services if indexing is unavailable. <br />· Create silver-halide microfilm rolls for each record series. <br />· Submit microfilm and transmittal documents to the ARCHIVES Security Microfilm section for <br />preservation in the film vault. <br /> <br />Delivery <br />· Large projects may be separated into individual job work orders which are sized based on <br />completing each work order within 90 calendar days. <br />· Handle documents to prevent damage. Archives will not be held liable for inadvertent damage <br />caused by the scanning process. <br />· Return documents in the original folder or binder in the box provided. Documents will not be <br />reassembled. Oversize documents will be placed back in its original file location. <br />· Re-box the documents into a new Archive box if the original box is deemed insufficient to properly <br />preserve the records. CUSTOMER will be invoiced for all new boxes required for their project. <br />· Return the documents to the following location within 30 calendar days of completing the imaging <br />services: <br />Kittitas County Commissioners <br /> <br />Indexing <br />· Index fields according to the following format: <br />Minutes <br />Field Name Characters <br />Image File Name (for Minutes) Abbreviation of County and YYYYMMDD <br />Document Date YYYY-MM-DD <br /> <br />· Provide a comma delimited text file containing the information above for all scanned documents.