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Washington State Transportation Improvement Board C -E-930(009)-9 <br />Complete Streets Award Grant Agreement <br />3. PROJECT WORK PLAN AND DOCUMENTATION <br />The RECIPIENT agrees to and shall make reasonable progress and submit timely Project <br />documentation, as applicable, throughout the term of this Agreement and Project. <br />Required documents include, but are not limited -to the following: <br />a) Project work plan describing eligible items with estimated costs; <br />b) Documentation to support all costs expended on the Project work plan; and <br />c) Project work plan Closeout Form. <br />4. PAYMENT AND RETURN OF GRANT FUNDS <br />TIB will pay the full grant award to the RECIPIENT after TIB approves the Project work plan and <br />the Parties fully execute this Agreement; provided that there are legislatively appropriated funds <br />available. The RECIPIENT agrees that it shall hold the grant funds in a separate and identifiable <br />account and only use said funds to pay the actual direct and related indirect costs of the <br />approved Project work plan. Grant funds not expended on approved Project work plan items <br />within three years of the date of TIB's Grant approval shall be returned to TIB within ninety <br />(90) days after receipt of TIB's written notification. <br />5. USE OF COMPLETE STREETS GRANT FUNDS <br />RECIPIENT agrees that the grant funds shall only be used to complete the approved Project <br />work plan. Otherwise, RECIPIENT is subject to the Default and Termination provisions of <br />Section 9. <br />6. RECORDS MAINTENANCE <br />6.1 The RECIPIENT shall maintain books, records, documents, data and other evidence <br />relating to this Agreement and performance of the Project work plan, including but not limited to <br />accounting procedures and practices which sufficiently and properly reflect all actual direct and <br />related indirect costs of any nature expended in the performance of this Agreement. <br />RECIPIENT shall retain such records for a period of six years after the completion of the Project <br />work plan and TIB's acceptance of the Project work plan Closeout Form. At no cost to TIB, <br />these records shall be provided when requested; including materials generated under the <br />Agreement, and shall be subject at all reasonable times to inspection, review or audit by TIB <br />personnel, the Office of the State Auditor, and federal and state officials so authorized by law, <br />regulation or agreement. <br />6.2 If any litigation, claim or audit is started before the expiration of the six (6) year period, <br />the records shall be retained until all litigation, claims, or audit findings involving the records <br />have been resolved. <br />7. REVISIONS TO THE PROJECT WORK PLAN <br />RECIPIENT may request revisions to the Project work plan, including the addition or removal of <br />items. Requests must be made in writing, and TIB, in its sole discretion, will determine whether <br />to accept the proposed revisions. Should the TIB approve a Project work plan revision, the <br />Parties shall amend this Agreement pursuant to Section 14. The RECIPIENT shall be solely <br />responsible for all costs incurred in excess of the Agreement grant award. <br />Complete Streets Grant Agreement Page 2 of 5 December 2016 al <br />