CDBG Application Materials - 2017

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PROJECT DESCRIPTION AND LMI BENEFIT TABLE INSTRUCTIONS The project description must be detailed enough for Commerce to understand what direct services will be accomplished with CDBG funds and how the activities meet the CDBG definition of an eligible public service that provides a direct benefit to principally low- and moderate -income persons. The proposed service activities must be eligible based on the lists of eligible and ineligible public services found on pages 12 and pages 39-44. Section A: Activities List each service to be CDBG funded during the July — June grant contract period. The program name and service description is used to confirm CDBG eligibility, understand the important services being provided for county residents, and approve each CDBG payment request. Before approving payments from this grant, Commerce and the county must confirm each CDBG payment request and Expenditure Report correlates with a service described here to ensure CDBG funds are supporting the intended, approved programs. To improve accountability, we encourage funds be distributed between fewer activities. However, additional rows may be added to this form. In each row complete: 1. NAME of Service Program: List the activity by the PROGRAM/SERVICE NAME used by the community action program/service provider. • Do not use general terms such as "linkages," "outreach" or "partnership building" that imply agency development work and do not clearly describe a CDBG eligible direct client services to be funded. Instead of linkages, if CDBG is to fund a staff person who refers clients to a wide range of potential resources, then the program name can be Resource Referral, the description would explain the client intake and referral services, and the HUD code would be 05. Outreach costs to inform clients of a specific program can be an allowable expense, but only as part of that program's service delivery costs. Outreach is not an eligible CDBG public service in of itself. Specific partnership building costs necessary to provide a direct client service could be an allowable expense as part of that program's service delivery costs and that Program Name and service description would be listed in the table. • Housing Related Services — Many housing related activities are not eligible as a CDBG public service because they are eligible instead for a housing rehabilitation, facility or homeownership assistance type of CDBG grant. Make sure your program name and service description of any housing related services clearly shows how the service meets the definition of an eligible CDBG public service. Additional guidance is provided in the appendix on page 43-44. 2. DESCRIPTION of Services: Provide a DESCRIPTION of the direct service received by the client. The service description must be detailed enough for Commerce to compare to the lists of eligible and ineligible public services found on pages 12 and pages 39-44 to and confirm eligibility. 3. HUD Code: Use the table beginning on page 39; Public Services Definitions and Codes to identify the applicable code to list. If a HUD heading or definition doesn't match the service, then provide a clear description of the client service and code it as 05 (Other Public Services). Section B: Level of Service In each row, choose whether the service is providing persons (N) new or continuing access to a service, (1) improved access to a service, or (S) a service that is no longer substandard. HUD has provided only limited guidance for defining these levels of service. While a service might fit under more than one level of service, please select the one that most applies for that service. What you list in this column will guide how you complete Box 11. Project Beneficiaries, on the Project Summary form. 21