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S USDA, Forest Service OMB 0596-0217 <br />FS -1500-8A <br />A. The Cooperator will submit invoices for reimbursement of services provided under <br />Section II of this agreement monthly. <br />B. Supporting Documentation: The supporting documentation shall provide sufficient detail <br />to allow the U.S. Forest Service to identify reimbursable expenditures authorized under <br />Sections II and III of the Operating Plan and shall include the following: <br />1. The billing Incident number with details of incident <br />2. Activity reports or patrol log with dates of service <br />C. Billing for Fire Emergencies: For reimbursement of services provided under Section III - <br />B -1 of this AOP, the following billing procedure will be used: <br />1. The billing for each incident shall include individual employee times and their <br />agreement rate. Such times will be documented on Crew Time Reports, shift <br />tickets or other agreed upon form, and must be approved by incident management <br />personnel. <br />2. Incident management personnel will prepare an Emergency Use Invoice and, <br />upon concurrence of the Cooperator, will submit the invoice for payment along <br />with all required documentation using normal incident business procedures. <br />3. The designated representative, IMT official, or a designated Forest Incident <br />Business official will approve the invoice and submit to the Albuquerque Service <br />Center, Incident Finance, for payment along with a copy of the current Operating <br />Plan. <br />Original billing documentation will be maintained by the U.S Forest Service in the <br />appropriate fire documentation boxes or with appropriate incident management <br />personnel. The Cooperator will maintain copies of all such documentation. <br />D. The following is a breakdown of the total estimated costs associated with this Annual <br />Operating Plan. <br />Category <br />Estimated Costs <br />Not to Exceed by <br />Patrol Activities <br />$47,960.00 <br />N/A <br />Fire Support <br />As Needed <br />N/A <br />Total <br />$47,960.00 <br />N/A <br />E. Any remaining funding in this Annual Operating Plan maybe carried forward to the next <br />calendar year and will be available to spend through the term of the Cooperative Law <br />Enforcement Agreement, or deobligated at the request of the U.S. Forest Service. See <br />Cooperative Law Enforcement Agreement Provision IV -D. <br />Page 5 of 6 <br />