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Step 3 Preparation of Support Documentation Regarding Consultant's Claim(s) <br />If the Agency does not agree with the consultant's claim, the project manager shall prepare a summary <br />for the Director of Public Works or Agency Engineer that included the following: <br />• Copy of information supplied by the consultant regarding the claim; <br />• Agency's summation of hours by classification for each firm that should be included in the claim; <br />• Any correspondence that directed the consultant to perform the additional work; <br />f Agency's summary of direct labor dollars, overhead costs, profit and reimbursable costs associated <br />with the additional work; <br />Explanation regarding those areas in which the Agency does/does not agree with the consultant's <br />claim(s); <br />• Explanation to describe what has been instituted to preclude future consultant claim(s); and <br />• Recommendations to resolve the claim. <br />Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation <br />The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove <br />the claim, or portions thereof, which may include getting Agency Council or Commission approval (as <br />appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain <br />concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim <br />is not eligible for federal participation, payment will need to be from agency funds. <br />Step 5 Informing Consultant of Decision Regarding the Claim <br />The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final <br />decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claim(s) <br />and rationale utilized for the decision. <br />Step 6 Preparation of Supplement or New Agreement for the Consultant's Claim(s) <br />The agency shall write the supplement and/or new agreement and pay the consultant the amount <br />of the claim. Inform the consultant that the final payment for the agreement is subject to audit. <br />WSDOT Form 140-089 EF Exhibit J <br />Qaadwaif 4annrgnse <br />Agreement Number. KCPW 2017-19ENG2 <br />Page 2 of 2 <br />