ResolutiontoTurnbackWestsideRoadFundstoCRAB

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KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS AGENDA STAFF REPORT AGENDA DATE: February 71h, 2017 ACTION REQUESTED: Authorize the Chair's signature on a letter to CRAB requesting to turn back RAP funds for the Westside Road Safety project. BACKGROUND: Kittitas County received RAP funding from CRAB for the Westside Road Safety Improvement project. This project has previously gone through two scope changes and funding reallocations which resulted in Public Works reimbursing CRAB approximately 55K for design efforts in 2014 that were no longer applicable to the project scope. Public Works was able to avoid repayment of approximately 55K in design funds to CRAB with the understanding that the design generated with these funds would be applicable towards the current scope of the project. After review of the current scope and authorized CRAB funds of approximately $875,000 to complete the previously estimated project at $1,140,000, Public Works has determined this is not feasible. Current estimates for the proposed work represent a cost of approximately $3,500,000. Public Works does not feel it is in the best interest of the county to fund the difference with the existing road fund reserves. CRAB has indicated that another requested scope change to work within the allotted funds would not be favorably considered. CRAB is uncertain whether repayment of the remaining design funds will be required. Public Works has drafted a letter to be approved by the BOCC and signed by the chair indicating the termination of the proposed project without formally requesting a waiver of payback for the previous design expenditures. We have however informally requested that the CRAB board consider allowing Kittitas County to avoid repayment based on the possibility of a future design having the ability to utilize the design efforts previously conducted.