PUBLIC DISCLOSURE POLICY AND PROCEDURE DRAFT AsOf12182017

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after the request is made, not including holidays. Day one is the day after the request was received. All records will be uploaded into the County’s public disclosure tracking software including original, un-redacted documents. Original documents will be uploaded first, proceeded by any redacted versions to be sent as responsive to the requestor. When uploading the original, un- redacted records that contain potentially sensitive information, please be sure to mark them accordingly (restricted and/or sensitive) when uploading. For the purposes of this policy, prepared records are defined as records that have been reviewed, appropriate redactions or withholding have been made and a sufficiently detailed exemption log has been prepared explaining the redacted and/or withheld records. The PRO will take the records and respond to the requestor with one letter and set of materials for each instance of contact (in single disclosures or in the event of large disclosures requiring multiple installments). If legal assistance is wanted, the PRO should select this option when working on the request or for each document as to which legal assistance is desired. All letters, emails and general correspondence with the requestor, along with other communication documenting the process of complying with the request shall be uploaded into the County’s public disclosure tracking software. When any record or part of a record is withheld, an exemption log shall be created giving an adequate description documenting the source of the document, what was withheld, page reference from where it was withheld, how many instances of that withholding occurred and the legal authority (state or federal statute, WAC and/or case law) that allows that withholding. Generally, each page having material withheld should have its own entry on the exemption log. PROs should generally refer to the authority listed on the exemption log and use their letter to make the explanation(s) more clear in order to comply with controlling case law pertaining to such explanations. The initial response must be made within 5 business days and will include one of the following: 1. If it is possible to complete the response to the request within the initial five day period without excessive interference with essential agency operations, PROs should do so. This response shall contain a description of the responsive materials; 2. An internet address/link on the agency’s website to the records requested if the requester has internet access; 3. Acknowledging the request and providing a reasonable estimate of the time required to respond to the request; 4. Acknowledging the request, asking the requester to clarify any portion that is unclear, and providing a reasonable estimate of the time required to respond to the request if it is