Resolution Amending the Kittitas County Regional Library Board By-Laws

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Kittitas County Regional Library POLICIES Revised April 11, 2007 Policy 1. Library services for unincorporated rural county residents are currently funded, in part, by the County budget as approved by County Commissioners in their annual budgeting. The Board has a role in developing proposals for funding basic library services and regional library projects. Policy 2. It is not the purpose of this Board to govern the independent city libraries, nor to assume any responsibility for them. This advisory Board exists to develop cooperative services and projects in and between the public libraries so that citizens of the County may have public library service. The Board shall have an annual plan to develop regional proposals. Policy 3. The Board shall prepare a budget proposal for County Commissioners to consider in their annual budgeting process. The Board shall seek consensus and agreement in County funding allocation proposals for basic library service at each individual library as well as regional projects the Board seeks. However, if consensus cannot be reached, proposals may proceed with a majority vote as described in the Board's bylaws. Policy 4. Budget allocation proposals may be divided into two types: basic support and regional service projects. Basic support reimburses cities for service to patrons living in unincorporated areas. Regional library service projects may include two, three or all four public libraries as well as other county library entities, the purpose being to further the development of cooperative services between the libraries that are of benefit to citizens in the County. Policy 5. Authorization to proceed with proposals must be secured from the County Commissioners by the Board before projects may begin. Then Board members shall be responsible for obtaining authorization to participate from their respective governing bodies. Members may request assistance from the Board. If one participant disapproves a service project, but others approve, the project may proceed for the approving agencies. All projects shall document approval of participation from the governing bodies. This approval may take the form of a resolution, a motion approved by Council, or other official action. Policy 6. The Board shall establish proper procedures for handling orders, expenditures, payments, reimbursements, etc. Financial records shall be created and used in cooperation with the Finance Officer of the County. The County shall be responsible for disbursements of its funds in accordance with its policies. If grant funds are obtained, they will be handled in accordance with the granting agency's requirements. Project proposals shall include a method for handling expenditures, and other financial information. This may vary depending