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Home My WebLink About2026-08-03-hr-study-session-supporting-documents �. LPS«U�S...rn�.,F KITTITAS VALLEY EVENT CENTER ' t�F Home of the Kittitas County Fair and Ellensburg Rodeo 901 E. Th Ave, Suite 1,Ellensburg,WA 98926 EventCenter@co.kittitas.wa.us Office(509)962-7639 x+r+'rrns a uuh ry Fax(509)962-7010 STUDY SESSION STAFF REPORT AGENDA DATE: August 3, 2026 ACTION REQUESTED: Request to Approve a Temporary Grounds Manager Position for 2026 Fair and Rodeo Set Up BACKGROUND: The Fair and Rodeo period is the Event Center's highest-demand operational window and requires coordinated oversight of grounds preparation, facility readiness, maintenance staffing, event logistics, safety practices, and post-event cleanup. The full-time Grounds Manager is expected to be absent due to surgery during this critical period. Without temporary management coverage, the Event Center would lack dedicated field supervision for regular, seasonal, temporary, event, volunteer, and work-crew resources during setup and event execution. The proposed temporary position is intended to preserve continuity of operations, maintain public-facing service levels, and reduce risk to event readiness, employee coordination, safety compliance, and facility conditions. Fiscal Impact: Item Amount/Detail Temporary Grounds Manager pay rate $38.70/hour Extra Help budget remaining $17,360 Direct Wages—Internal remaining $5,496 Total available for proposed coverage $22,856 Estimated temporary position cost $17,537.97 Estimated budget remaining after hire $5,318.03 The estimate is based on a cost analysis, including both regular and overtime hours from August 2025 as the baseline and an additional week of pay due to the longer lead time to Labor Day in 2026. The proposal appears fundable within existing remaining Extra Help and Direct Wages—Internal balances, leaving an estimated $5,318.03 available and no additional impact to the budget. INTERACTION: Kittitas Valley Event Center Kittitas County Human Resources Board of County Commissioners RECOMMENDATION: Approve Temporary Grounds Manager Position for 2026 HANDLING: 1 Original—Clerk of the Board 1 Copy—Event Center Director LEAD STAFF: Kady Porterfield, CFE Kittitas Valley Event Center Director Kittitas County,Washington Job Description POSITION TITLE: TEMPORARY GROUNDS MANAGER ❑ Created: ® Modified: 7/27/2026 REPORTS TO: EVENT CENTER DIRECTOR DEPARTMENT: KITTITAS VALLEY EVENT CENTER JOB SUMMARY The Temporary Grounds Manager is responsible for supporting the day-to-day operational maintenance and upkeep of the Event Center facilities and grounds. This position provides on-site leadership,supervises regular and temporary staff, coordinates facility and grounds activities,and ensures Tne Safe,efflclenl,wid responsive operations during the annual Kittitas County Fair and Ellensburg Rodeo. Must maintain courteous and cooperative working relationships with administrative and other County personnel, public agencies,and the general public,and work under the guidance of Local/State/Federal regulations and County policies/procedures. This position is temporary and will not last longer than 60 days. SUPERVISORY DUTIES: Maintenance Staff,seasonal/temporary workers, inmates,volunteers,and juveniles. CATEGORY: Temporary OCCUPATION CODE: 3851 UNION AFFILIATION: None HOURS/WEEK: 40 FLSASTATUS: Non-Exempt DRS ELIGIBILITY: Ineligible BACKGROUND CHECK LEVEL: Routine PROBATIONARY PERIOD: NA ESSENTIAL FUNCTIONS: Personnel Management ■ Supervise daily workload of assigned regular, seasonal,temporary, and/or event staff based on Event Center Director's work plans and assignments. Communicate with Event Center Director when team is not meeting deadlines or an adjustment to work plans is needed. • Manage changes to employee work schedules. ■ Inspect and manage work performed by maintenance staff, ensure tasks are performed in an efficient and effective manner. ■ Train and coach new employees in the development of goals,objectives, use of equipment, and performance measures. • Help ensure timekeeping, breaks, overtime, safety, and scheduling practices are consistent with County policy and KVEC expectations. • Ensure compliance with personnel and collective bargaining agreement policies in close coordination with the Event Center Director. Grounds and Program Management ■ Oversee daily grounds operations during the temporary assignment period. • Coordinate setup, operation, maintenance, and breakdown activities for the annual fair and rodeo. • Monitor facility needs and logistical requirements. ■ Coordinate with Event Center Director on major construction or repair projects. ■ Track and report on project progress, issues, and needs in a timely and professional manner following established protocol. ■ Lead by example and provide excellent customer service to all Event Center patrons, including administrative staff and other team members. 1 Kittitas County,Washington Plan for and execute preparations for the Kittitas County Fair and the Ellensburg Rodeo,and any other self-promoted events in close working effort with the Event Center Director, Event Center staff, Fair Board Directors, and Rodeo Board Directors. Follow and enforce safety protocols. Inspect and make minor structural repairs as needed; consult with the KVEC Director if needed repairs may require a contractor. • Ensure proper irrigation practices are in place, including repair or installation of irrigation equipment. ■ Ensure Event Center grounds are clean and tidy, including trash removal; assist in timely post-event clean-up. • Ensure Bloom Pavilion, Barns, Rodeo Arena, and Stock Pens properly sterilized for biosecurity purposes. Keeping necessary files and records all biosecurity actions. • Work with recycling/composting locations on refuse and manure disposal. • Report any event-related damage to the KVEC Director as soon as possible. OTHER FUNCTIONS: d Assist Event Operations with set-up of tables, chairs, and specialty equipment/amenities per client requirements when additional help is needed. • Perform simple grounds maintenance and repairs when needed and in the absence of other Maintenance staff. This job description is a summary of the primary functions and expectations for this position.Additional department-related duties maybe assigned as required. MINIMUM QUALIFICATIONS: • High school diploma or GED equivalent. • Valid Washington State driver's license. ■ Four(4)years of experience managing a maintenance program with similar essential functions, including at least one(1)year of direct supervision of employees. • Must successfully complete the required KCSO training for Inmate Workers, prior to inmate supervision. • Employees who do not already have the Hepatitis B vaccination will have the option to undergo the series through the Public Health Department at no cost to the employee. Employees who do not wish to be vaccinated against Hepatitis B must complete and sign a waiver stating they received the County's offer of vaccination against Hepatitis B and they declined the offer. • A criminal history and background check to include fingerprinting will be performed on qualified candidates. Convictions may preclude applicants from employment in certain circumstances. Factors such as seriousness of the conduct, number of convictions,the place and manner in which the position will be performed, and anyverifiable information related to the candidate's rehabilitation, good conduct,work experience, education, and training will be taken into account. REQUIRED KNOWLEDGE/SKILLS/ABILITIES: • Self-starter with strong self-management skills. Strong organizational skills and ability to manage multiple priorities. ■ Must be able to provide leadership, motivation, and guidance to staff, and assist with hiring, professional development, and disciplinary processes. Must be able to deliver courteous and professional customer service,with the ability to interact with a diverse group of individuals and groups on a regular basis. 2 Kittitas County,Washington • Ability to set up sound and media equipment and troubleshoot minor issues. • Proficient with computers, including Microsoft Office Suite, and the ability to quickly learn other programs specific to the County and/or department. • Ability to maintain confidentiality. ■ Ability to work effectively under pressure, meet deadlines, and handle interruptions. • Clear and concise verbal and written communication skills. • Effective interpersonal and problem-solving skills. • Ability to operate the necessary tools, equipment,and machinery in order to perform maintenance, minor construction, and building/grounds custodial work. • Ability to work independently and support a team environment. • Honesty, strong work ethic, and a desire to bring value to the organization. PREFERRED QUALIFICATIONS: • Prior event, maintenance, project management, and/or grounds keeping experience. • Experience operating an Agricultural Tractor, Backhoe, Forklift, and/or Skid Steer Loader. • Prior experience providing customer service to the public. ■ First Aid/CPR certification. WORKING CONDITIONS: Work is performed in a variety of indoor facilities and outdoor environments. Exposure to inclement weather, including temperature extremes and windy/dusty conditions,will occur. Position requires ability to sit, stand,walk, bend, stoop, crouch, grasp, reach,and climb ladders and stairs; must be able to lift up to 60 pounds and occasionally more with assistance;frequent exposure to the following hazardous or corrosive chemicals will occur:fertilizers, soil additives, automotive chemicals,fuels and lubricating oils, paints, primers and solvents, cleaning and sanitation chemicals, airborne environmental dust and wood dust. Must have the ability to supervise and direct the work of others, including but not limited to volunteers,Trustees, and juvenile work crews.Safety rules and regulations must be adhered to at all times; PPE shall be worn when required, and employees may not operate tools and/or equipment unless they are fully skilled and have received all required training. Regular and reliable attendance, punctuality, and courteous service are required during regular business hours; however, occasional variation may be required based on business need,which could include evenings,weekends, and holidays. In preparation for and support of the Kittitas County Fair and Ellensburg Rodeo,vacation requests are not allowed between August 10th and September 10th and employees must be available to work extended shifts,weekends, and Labor Day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PREPARATION AND REVIEW Must be completed with all revisions of the job description. Supervisor Name Title Date HR Representative Name Title Date 3 Kittitas County,Washington EMPLOYEE ACKNOWLEDGEMENT _ I understand the job duties and responsibilities contained in this job description and as described by the immediate supervisor. Employee Name(print) Employee Signature Date 4