Loading...
HomeMy WebLinkAboutResolution Amending the Kittitas County Developmental Disabilities Advisory Committee BylawsBOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION ADOPTING THE DEVELOPMENTAL DISABILITIES ADVISORY COMMITTEE BYLAWS RESOLUTTON No. 2026-82 + WHEREAS, Resolution No. 2016-025 separuted the Mental Health, Developmental Disabilities, Substance Abuse board establishing a separate Developmental Disabilities Board; and WHEREAS, the board approved the development and implementation of previous bylaws in February 2019 and January 2025; and WHEREAS, the board finds an update of the bylaws to better reflect their mission and committee processes; and WHEREAS, the Kittitas County Public Health Department Human Services Division expanded the conflict-of-interest section and incorporated the update into the most recent bylaws by reference and attached hereto; and NOW, THEREFORE BE IT RESOLVED That the Board of County Commissioners, approves and adopts the Developmental Disabilities Advisory Committee bylaws as presented. ADOPTED this ?dou,of BOARD OF COUNTY COMMISIONERS KITTITAS COUNTY, WASHINGTON ABSENT Cory Wright, Chair Chair of Board ommlssl0ner DEVE LOPM ENTAL DISABI LITI ES ADVISORY COM M ITTEE BYLAWS PURPOSE OF ADVISORY COMMITTEE Accordingto Revised Code of Washington7LA.L4.O50, the committee mayserve as an information and referral agency within the community, coordinate services to ensure maximum utilization of available services, and prepare comprehensive plans for future developmental services of local services to persons with developmental disabilities. Duties A. Serve as an informational and referral agency within the community for persons with developmental disabilities and their families (RCW 71A.14.0s0) B. Advise the BOCC on coordinating local services for persons with developmental disabilities and their families to ensure the maximum utilization of allservices (RCW 7tA.L4.O5O) C. Prepare comprehensive plans for present and future development of services and for reasonable progress toward the coordination of all local services to persons with developmental disabilities (RCW 71A.14.050) 1. Collaborate with the Kittitas County Developmental Disabilities Coordinator on the development, communication, and presentation of the county comprehensive plan for the County DD Services (required by WAC 388-850-020). 2. Review and assess community and consumer needs, services, resources, priorities, facilities, and special problems related to developmental disabilities in Kittitas County. 3. Establish priorities based on this assessment and recommend the allocation of available county and state funds in alignment with the plan. D. Review the Committee's bylaws annually at the beginning of each calendar year. E. Maintain confidentiality of information (RCW 7LA'L4'O7O). F. Participate in committee training as needed designed to provide, improve, or enhance program-related skills of committee and advisory committee members (DDA contract with Kittitas County 8.2.a.ii and t.c.2l. Members are required to comply with the Kittitas County Committees, Committees, and Commissions Handbook MEMBERSHIP Committee Composition Per RCW 7!A.I4.O2O, the committee shall consist of not less than nine nor more than fifteen members. Members appointed should include, but not limited to, representatives of public, private, or voluntary agencies, representatives of local governmental units, and citizens knowledgeable about developmental disabilities. Requirements for membership Per Developmental Disabilities Administration contract with Kittitas County Special Terms and Conditions #4g. No committee member shall have a contract with the county to provide training, community information activities, consumer support and shall not be a committee member, officer, or employee of an agency subcontracting with the county to provide such services. Terms of Office Members shall be appointed for three-year terms, with the terms of one third of the members expiring each year. A member whose term expires may be re- a ppoi nted. ( RCW 7 LA.L4.O2O) Attendance/Absentee Policy Three (3) unexcused absences from meetings per calendar year by any member may cause the committee to recommend to the BOCC the member be removed from the DDAC. New Member Recruitment Recruitment of new applicants is to be led by the procedure as follows: A. The committee is to establish a recruitment subcommittee. B. The subcommittee shall interview applicants. C. The subcommittee shall then make a recommendation to the committee on which applicant they believe should move forward. D. The committee shall then vote on the recommended applicant. E. The committee shall then offer recommendation of approved applicant to BOCC. F. Upon final approval, BOCC shall send a letter to approved applicant. Members are required to comply with the Kittitas County Committees, Committees, and Commissions Handbook Member Removal A. lf a member needs to be removed from the committee for reasons including but not limited to unexcused absences, the committee will vote on this issue: lf a simple majority of the committee members in attendance votes to remove a member, the recommendation of the committee will be brought forth to the BOCC. B. The BOCC will review the recommendation of the committee to remove a member and will vote to retain or terminate the member's appointment to the committee. OFFICERS Chair A. B. c. The chair shall be appointed by the BOCC as the commissioner assigned to oversee the committee. The chair shall preside at meetings of the committee, serve as a member ex - officio of all standing committees, and perform such other duties as are assigned by the BOCC. The chair shall establish and appoint members to subcommittees, as needed Vice-Chair The vice-chair shall perform the duties of the chair in case of the chair's absence or disability or during any vacancy in the office of chair. Election of Officers Officers shall be elected at the beginning of the calendar year during the first meeting for a term of one (1) year from January through December, or until their successors are elected, and shall include the following, with duties and functions as set forth. MEETINGS Meetings shalltake place every month unless cancelled bythe chair, on a date and time to be established by the committee members. Special meetings may be called at the request of the chair. DECISION MAKING Quorum/Voting Members are required to comply with the Kittitos County Committees, Committees, ond Commissions Hondbook A quorum shall consist of five people, regardless of current committee membership and will determine whether the committee may conduct any regular or special meeting. lf a quorum is available, a voting requirement of those members in attendance will provide a simple majority to transact business. Conflicts of interest The committee members shall comply with the Code of Ethics for Municipal Officers, Chapter 42.23 RCW, in the performance of their duties. No employee, volunteers including appointees to a committee, committee or commission and interns should have or appear to have personal interest or relationships that actually or potentially conflict with the best interests of the county. Conflict of interests includes the following definitions: A. Conflict of lnterest: A situation in which an individual's personal interests could compromise their judgement, decisions, or actions in the workplace. B. Apparent Conflict of lnterest: A situation in which a reasonable person would perceive that a decision-maker's judgement is likely to be compromised. C. Familv Member: For the purposes of this policy, a family member is defined as an employee's spouse, domestic partner, children, parents, siblings, in- laws, and step-relatives. A person living with an employee or who shares a significant financial or personal connection with the employee may also be considered a family member for conflict-of-interest purposes. D. Person al Gain: A ben efit, advantage, or increase in value that an individual receives. lt can be in the form of financial, legal, social, or other intangible advantages. E. Vendor: A supplier of goods and/or services that does business or intends to do business with Kittitas County. No committee or committee member shall have a contract with the county to provide services or training and shall not be a committee member, officer, or employee of an agency subcontracting with the county to provide such services. County employees are responsible for the enforcement and compliance with conflicts of interest. Actual or perceived conflicts will be reported to the Committee Chair and the Human Resources Department. lf an investigation results in a finding and there is a violation of conflict of interest, the County will take prompt corrective action to ensure that such conduct ceases. Violations of conflict of interest may result in disciplinary action up to and including removal from the assigned Members are required to comply with the Kittitos County Committees, Committees, and Commissions Handbook committee, commission, or board AMENDMENTS The bylaws may be amended at a regular meeting of the DDAC provided that: A. Proposed amendments have been submitted in writingtothe members of the committee prior to the first reading; and B. A simple majority of the members of the committee vote in favor of implementation of any amendment. Final approval of bylaw amendments is made bythe BOCC' DATED this ?fw{ day of 2026, at Ellensburg, Washington. BOARD OF COTINTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON ABSENT cory I of the Members ore required to comply with the Kittitas County Committees, Committees, and Commissions Hondbook Chair