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HomeMy WebLinkAboutResolution Amending the Kittitas County 1/10th of 1% Mental Health and Chemical Dependency Tax Advisory Board BylawsBOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION ADOPTING THE 1/1OTHOF 1OlO MENTAL HEALTH AND CHEMICAL DEPENDENCY TAX ADVISORY BOARD BYLAWS WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, ADOPTED this NOW, THEREFORE BE IT RESOLVED That the Board of County Commissioners, approves and adopts the 1/1Oth of lo/o Mental Health and Chemical dependency Tax Advisory Board bylaws as presented. 4u^, RESOLUTTON No. 2026J2a^ Resolution No.2022-185 established the 1/10th of lYo Mental Health and Chemical dependency Tax Advisory Board to make recommendations surrounding the use of related tax funding; and the committee approved the development and implementation of previous bylaws in June 2023 through resolution2}23-l2l; and the committee finds an update of the bylaws to better reflect their mission and committee processes; and on October 30th ,2025,the committee approved the updated bylaws; and the Kittitas County Public Health Department Human Services Division expanded the conflict-of-interest section and incorporated the update into the most recent bylaws by reference and attached hereto; and of 2026. BOARD OF COUNTY COMMISIONERS KITTITAS COUNTY, WASHINGTON ABSENT Cory Wright, Chair Chair of Board Brett w Commissioner K|TT|TAS COUNW 1/10th OF t% MENTAL HEALTH AND CHEMICAL DEPENDENCY TAX ADVISORY BOARD BYLAWS The Kittitas County 1/10th of 1% Mental Health and Chemical Dependency Tax Advisory Board hereby adopts the following rules for the transaction of its business. These bylaws are adopted pursuant to the need to conduct requests for proposals and review of proposals for funding by Kittitas County to accomplish the goals and outcomes identified in the tax in accordance with RCW 82.!4.460 PURPOSE OF ADVISORY BOARD Resolution No.2022-185 established the Kittitas County l/lOth of L% Mental Health and Chemical Dependency Tax Advisory Board ("the board") to develop the goals, objectives, and metrics for the use of funds generated by the mental health and chemical dependency tax. The mission of the Ul0th of l-% Mental Health & Chemical Dependency Tax Advisory Board is to positively impact the process of change in which individuals improve their health and wellness, live self-directed lives, and strive to reach their full potential. Duties The board shall collaborate with the Kittitas County Public Health Department (KCPHD)to: A. Develop the goals, objectives, and metrics for the use of funds generated bythe mental health and chemical dependency tax. B. Develop a Request for Proposal (RFP) document and proposal review process. C. Solicit and collect ProPosals. D. Review proposals and provide recommendations to the Board of County Commissioners (BOCC) on applications for funding. E. Serve as a review Board on the effectiveness of grant funding. F. Annually review the purpose and duties, the funding priority areas, and the operations and functions of the board' MEMBERSHIP Board Composition The board shall consist of eight members: one from each commissioner district, one from the field of public health, one at large member with lived experience, one member with unique experience with mental health disorders, one member with Members are required to compty with the Kittitas County Boards, Committees, and Commissions Handbook unique experience with substance use disorders, and one county commissioner who serves as the board chairperson and ex officio non-voting member. Terms of Office Most board members will serve for a term of two years. Half of the original members, and two members, thereafter, will serve for a term of three years for continuity. Terms shall be January-December and may be renewed -up to three times for a maximum of 5 years serving on the board. Attendance/Absentee Policy Three unexcused meeting absences may cause that board member's name to be forwarded to the BOCC with a recommendation for removal from the board. An absence is considered excused if the member notifies the board chairperson, vice chair, or clerk. New Member Recruitment The members will be appointed by the BOCC Recruitment of new applicants is to be led bythe procedure as follows: A. The board is to establish a recruitment subcommittee. B. The subcommittee shall interview applicants. c. The subcommittee shall then make a recommendation to the board on which applicant they believe should move forward. D. The board shallthen vote on the recommended applicant. E. The board shall then offer recommendations of approved applicant to BOCC. F. Upon final approval, BOCC shall send a letter to approved applicant Member Removal A. lf a member needs to be removed from the board for reasons including but not limited to unexcused absences, the board will vote on this issue: lf a simple majority of the board members in attendance vote to remove a member, the recommendation of the board will be brought forth to the BOCC. B. The BOCC will review the recommendation of the board to remove a member and will vote to retain or terminate the member's appointment to the board. Members are required to compty with the Kittitas County Boards, Committees, and Commissions Handbook CLERK The clerk of the board responsibilities are as follows: A. Publish public notices of all board meetings at least 24 hours before such meetings. B. Attend all board meetings. c. Provide reports to the board about the status of the funding recipients. D. Take meeting minutes for the board. E. Work with board chairperson to finalize the agenda for each meeting' F. Facilitate the creation of the RFP document. G. Send timely reminders and materials to Board members for upcoming meetings H. Maintain all official records of the board. t. Ensure board meeting notifications, agendas, and minutes are posted on the Kittitas County website. J. Maintain and update the county website related to the board. K. Assist with the recruitment of new members for vacancies on the board as needed. OFFICERS The officers of the board shall be a chairperson appointed bythe BOCC and a vice- chairperson elected from among its designated members. Chairperson The chairperson shall: (1) preside at all meetings of the board; (2)create, prepare, and review the agenda for such meetings; (3) set the time and location of the meetings. Vice-Chairperson The vice-chairperson shall preside and perform the duties of the chairperson during the absence of the chairperson and is responsible for advising staff of the agenda for the board meetings. Election of Officers Each year, the board shall elect the vice-chairperson. Nominations may be made from the floor by any member. The chairperson shall serve as directed by the BOCC. ln the event of a vacancy in the office of the chairperson, the vice- chairperson shall direct the Board. ln the event there is a vacancy in the office of the vice-chairperson, the board shall vote for a replacement at the next regular Members are required to comply with the Kittitas County Boards, Committees, and Commissions Handbook meeting. ln the event there is a simultaneous vacancy in the office of the chairperson and vice-chairperson, the board shallelect a vice chairperson from its membership at its next meeting. The BOCC will assign a chairperson. MEETINGS The board shall hold regular meetings and post for public notice. All meetings of the board shallconform to the Open Public Meetings Act, RCW 42.30. The board may adopt such procedures as are necessary to ensure appropriate notice of all meetings DECISION MAKING Quorum/Voting A quorum is defined as the majority of voting members. At any meeting where there is less than a quorum, the chairperson for the purposes of such meeting shall have the authority to adjourn the meeting and establish a date for the next meeting out of the regular cadence if necessary. Conflicts of interest The board members shall comply with the Code of Ethics for Municipal Officers, Chapter 42.23 RCW, in the performance of their duties. No employee, volunteers including appointees to a board, committee or commission and interns should have or appear to have personal interest or relationships that actually or potentially conflict with the best interests of the county. Conflict of interests includes the following definitions: A. Conflict of lnterest: A situation in which an individual's personal interests -could compromise their judgement, decisions, or actions in the workplace. B. Apparent Conflict of lnterest: A situation in which a reasonable person would perceive that a decision maker's judgement is likely to be compromised. c. Family Member: For the purposes of this policy, a family member is defined as an employee's spouse, domestic partner, children, parents, siblings, in-laws, and step-relatives. A person living with an employee or who shares a significant financial or personal connection with the employee may also be considered a fa mi ly me m ber for confl ict-of-i nterest pu rposes. D. Personal Gain:A benefit, advantage, or increase in value that an individual receives. lt can be in the form of financial, legal, social, or other intangible advantages. E. Vendor: A supplier of goods and/or services that does business or intends to do business with Kittitas CountY. Members are required to comply with the Kittitas County Boards, Committees, and Commissions Handbook No board member shall have a contract with the county to provide services or training and shall not be a board member, officer, or employee of an agency subcontracting with the county to provide such services. County employees are responsible for the enforcement and compliance with conflicts of interest. Actual or perceived conflicts will be reported to the advisory board chair and the Human Resources Department. lf an investigation results in a finding and there is a violation of conflict of interest, the county will take prompt corrective action to ensure that such conduct ceases. Violations of conflict of interest may result in disciplinary action up to and including removal from the board. PUBLIC PARTICIPATION The board shall seek the involvement of the general public and community organizations in its planning and decision-making processes. Public comment period is included in every agenda, and the public is encouraged to participate by commenting on agenda items and non-agenda items as directed by the chairperson. SUBCOMMITTEES Subcommittees may be established bythe Board to assist in the performance of its function. Subcommittees may be composed of members of the board and citizens with particular knowledge or talent to contribute to the work of the board. AMENDMENTS The bylaws may be amended at a regular meeting provided that: A. Proposed amendments have been submitted in writingto the members of the board prior to the first reading; and B. A simple majority of the members of the board vote in favor of the implementation of any amendment. Final approval of bylaw amendments is made by the BOCC by resolution at a monthly agenda session. Members are required to comply with the Kittitas County Boards, Committees, and Commissions Handbook DATED this M day qf W ,2026, at Ellensburg, Washington.a\ BOARD OF CVNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON ABSENT cory Chair Vice-Chair Commissioner of Board Members are required to comply with the Kttitas County Boards, Committees, and Commissions Handbook SEAL x