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Home My WebLink About2025-09-22-pw-study-session-supporting-documents KITTITAS COUNTY COMMISSIONERS Public Works Study Session Regular Meeting Monday September 22, 2025 - 1 :30 PM BoCC Auditorium 206 West 5th Room 109 -Ellensburg 1.Call to Order 2.Citizen Comments (1 min.time limit) 3. Kittitas County Conference of Governments Public Facilities Fund 2025 Small Capital Program Application Award Letter of Recommendation 4.Water District 6(Vantage)Sanitary Sewer Feasibility Study 5.6-Year Transportation Plan Update 6.Other Business-No Action to be taken 7.Concluded Created on 9/19/2025 8:21:05 AM Lisa Godden From: Kittitas County Commissioners Office Sent: Friday, September 19, 2025 1:25 PM To: Lisa Godden;Josh Fredrickson Cc: Cory Wright; Brett Wachsmith; Laura Osiadacz Subject: FW: Meeting created: Public Works Study Session, September 22, 2025 Categories: Study Session Please include with your minutes for the Public Works Study Session—on Monday.Thank you! FYI—DO NOT REPLY ALL> Office Administrator Kittitas County Commissioners Office Office Hours 7:30—4:00 pm 205 West Fifth Ave Suite#108 Ellensburg,WA 98926 509-962-7508(Office) 509-962-7679(Fax) http://www.co.kittitas.wa.us/ From: pat kelleher<psk98926@yahoo.com> Sent: Friday, September 19, 2025 10:24 AM To: Kittitas County Commissioners Office<bocc@co.kittitas.wa.us>; Brian Kelly<bkelly@kvnews.com>; Bryan Elliott <bryan.elliott@co.kittitas.wa.us>;Josh Fredrickson<josh.fredrickson@co.kittitas.wa.us> Subject: Fw: Meeting created: Public Works Study Session, September 22, 2025 CAUTION:This email originated from outside the Kittitas County network. Do not click links,open attachments,fulfill requests,or follow guidance unless you recognize the sender and have verified the content is safe. Chairman Public Comment for Public works Study Session. Sep 22, 2025 Award of sales tax There is no minutes of the COG meeting every happened, that a quorum was present, that any applications every existed or reviewed. COG is advisory only to the BOC on the awarding of sales tax revenue. Let it rip.... and also please allocate distress funds to fix the drip at our pool. Regards Pat Kelleher I %..UIIIeIt!11l4e UI egular Wednesday, August 2 Commissioners' 2-5 st 5th Room 1 . Call to Order 2. Citizen Comments (1 min. time limit) 3. Approval of Agenda and July Meeting Minutes 4. Discussion/Decision: Kittitas County Economic Development Interloci 5. Discussion/Decision- 2025 Small Capital Distressed Sales and Use Tax 6. Other Business - No Action to be taken 7. Concluded Files: Name Conference of Governments, Aug ust 20, 2025 2 ----- Forwarded Message----- From: Workflow(D_co.kittitas.wa.us <workflowC@_co.kittitas.wa.us> To: "Psk98926(cb-vahoo.com' <Psk98926avahoo.com> Sent: Friday, September 19, 2025 at 08:21:17 AM PDT Subject: Meeting created: Public Works Study Session, September 22, 2025 New Meeting Created Lisa Godden has created a meeting: Public Works Study Session. The agenda and any supporting documentation can be found here. 2 Public Works Study Session Monday, September 22, 2025 1:30 PM BoCC Auditorium, 205 West 5th Room 109 - Ellensburg 1. Call to Order 2. Citizen Comments (1 min. time limit) 3. Kittitas County Conference of Governments Public Facilities Fund 2025 Small Capital Program Application Award Letter of Recommendation 4. Water District 6 (Vantage) Sanitary Sewer Feasibility Study 5. 6-Year Transportation Plan Update 6. Other Business- No Action to be taken 7. Concluded For information about joining a virtual meeting, CLICK HERE h4�,�PF+ 1G�"r► You have received this email message because you subscribed to Kittitas County's Email y Notification Subscription service. _r -! If you wish to be removed from this notification service, please login at http://www,co.kittitas.wa.us/opt/to update your subscription. ki i rI DLS(OFNTV 1 Every effort has been taken to ensure unwanted email is not sent to you. If you receive an email from a notification list to which you did not subscribe, please notify the webmaster.Thank you. The information transmitted by this ernail is intended only for the person:or entity to which it is addressed.This email may contain confidential and/or privileged material,if you are not the intended recipient of this message,be aware that any uce,review.retransmission,distribution.or reproduction is strictly prohibited.if YOU received this in error,please contact the sender immediately and delete the material from all devices, message id.38eb459 6c6dcbCac24bb8779dOO4al4 3 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS—BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: September 22, 2025 TOPIC: Kittitas County Conference of Governments Public Facilities Fund 2025 Small Capital Program Application Award Letter of Recommendation ACTION REQUESTED: Direct Staff LEAD STAFF: Josh Fredrickson—Public Works Director RECOMMENDATION: Direct Staff BRIEFING SUMMARY: • The Kittitas County Conference of Governments (COG) solicits eligible organizations and municipalities for proposed projects in accordance with RCW 82.14.370 supporting public infrastructure in Kittitas County that service economic development purposes. • COG recently solicited for Small Capital projects with $360,000.00 available to support eligible applications that met set criteria. • COG received, reviewed and scored ten(10) applications that were received for consideration and are now presenting recommendations to the Board of County Commissioners. • The application for Fire and EMS Standard of Cover Assessment and Analysis submitted by Kittitas County Community Development Services was pulled from the scoring process, as this project is included in the COG work program and will be funded outside of the Small Capital project solicitation. BACKGROUND: The Kittitas County Conference of Governments (COG)recommends award of Public Facility Funds that are managed in Fund 108 by Public Works. COG historically announces a call for grant applications each year with this cycle of grant applications being limited to small capital projects. The small capital project application cycle was a new process for COG that was discussed, as well as an appointment of a sub-committee to outline the process this year. In May, a call for applications was published on the Kittitas County website with stated eligibility criteria listed. Applications were due mid- July for consideration. Ten (10) project applications were received for funding consideration and COG met at their regularly scheduled meeting on August 20t'to discuss the submitted applications and scoring criteria. Three (3) projects are recommended for awards, this includes two Page 1 of 3 Public Works"Work Session Staff Report",2025 (2) of the projects receiving full funding and one (1)project receiving partial funding. Once awards are confirmed, enabling documents will be prepared for Board of County Commissioner consideration at a future agenda session. DISCUSSION: At the August 20t' COG meeting, members of COG met to discuss the submitted applications and scoring criteria. A motion to approve funding the top three (3) scoring applications submitted was approved. The application for Fire and EMS Standard of Cover Assessment Analysis project submitted by Kittitas County Community Development Services is an approved project in the COG work program and was removed from this process, as it is already funded. Recommended applications for award included a project submitted by Kittitas County Department of Public Works, and two (2) applications by the City of Cle Elum. These projects met all eligibility criteria and are now being brought forward to the Board of County Commissioners for recommendation. This is past practice for grant application solicitations for public facility funds and enabling documentation would be drafted for Board approval at a future agenda session. FISCAL IMPACTS: Funding in the amount of$360,000.00 has been accounted for in Fund 108 - Public Facilities Fund managed by Public Works. ATTACHMENTS: Exhibit 1: Kittitas County Conference of Governments Letter of Recommendation. Page 2 of 3 Public Works"Work Session Staff Report",2025 Exhibit 1: Kittitas County Conference of Governments Letter of Recommendation Page 3 of 3 Public Works"Work Session Staff Report",2025 Kittitas County , City of Cle Elum - City of Ellensburg -City of Kittitas -City of Roslyn °Town of South Cle Elum KITTITAS COUNTY CONFERENCE OF GOVERNMENTS September 8, 2025 Board of County Commissioners 205 W. 5cb Avenue Ellensburg, WA 98926 Commissioners, The Conference of Governments (COG) convened on August 20, 2025, considering the merits of funding applications competing for $360,000.00 in the County's Public Facilities Fund — 2025 Small Capital Program — Distressed Sales and Use Tax. The Table below reflects the project name, the amount requested, and the COG recommended level of funding for each project. Project Name Requesting Agency Sales & Use Tax Sales & Use Tax Funding Requested Funding Received Kittitas County Kittitas County Traffic Model Department of Public $150,000.00 $1505000.00 Works First Street and Oakes Avenue City of Cle Elum $1119498.00 $1119498.00 Resurfacing Railroad Street Rehabilitation City of Cle Elum $233,600.00 $989502.00 and Truck Route Fire and EMS Standard of Kittitas County Cover Assessment and Community Development $150,000.00 $0.00** Analysis Services Hospital Emergency Radio Kittitas County Hospital Signal Enhancement Retrofit District No. 1 dba Kittitas $1241,342.66 $0.00 Valley Healthcare Roslyn Suncadia Intertie City of Roslyn 1 $269000.00 $0.00 Feasibility Study Ellensburg Fieldhouse City of Ellensburg $180,000.00 $0.00 Infrastructure Improvements K.C.C.O.G - 411 North Ruby Street,Suite 1 - Ellensburg,WA 98926- PH(509)962-7523- FX(509)962-7663 Kittitas Water Station City of Kittitas $1719000.00 $0.00 Kitchen Refurbishment Independent Order of the $12,286.00 $0.00 Odd Fellows Window Refurbishment and Independent Order of the $15,920.00 $0.00 Parapet Repair Odd Fellows I **The application for%ittitas County Community Development Services was originally scored but the project was pulled from the application pool due to being programmed into the Conference of Government Work Program and will be funded as such. Thank you for the opportunity to play a critical role in the evaluation and application of funds that will assist in improving the economic development picture for the entire Kittitas Valley community and we recommend you approve the funded small capital projects as submitted. Sincerely, Bryan Elliott Conference of Governments Chair Cc: All Applicants All COG Members Candie Leader, COG Clerk Josh Fredrickson, Public Works Director Page 2 of 2 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS—BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE. September 22, 2025 TOPIC: Water District 6 (Vantage) Sanitary Sewer feasibility study ACTION REQUESTED: Direct staff to prepare enabling documents LEAD STAFF: Joshua Fredrickson RECOMMENDATION: Direct staff to prepare enabling documents to award a contract for the development of a feasibility study utilizing 2025 Fund 108 (Distressed County Sales and Use Tax) BRIEFING SUMMARY: • Water District No. 6 operates the sanitary sewer system, including the wastewater treatment plant, in Vantage • A development proposal in being considered in Vantage for a resort style hotel • Facilities assessment of the wastewater treatment facility is needed for planning purposes to support economic development • Responses to the Request for Qualifications (RFQ) have been received and scored resulting in selection of a firm to perform the work • Funding for assessment is proposed by utilizing the Distressed County Sales and Use Tax (0.09 funds) • Conference of Governments provided support at their May 21, 2025 regular meeting for use of Distressed County Sales and Use Tax BACKGROUND: Water District No. 6 (District) is the provider of the wastewater collection and treatment system within Vantage, a Limited Area of More Intensive Rural Development (LAMIRD) within the County. The current system most recent upgrades were done in 2013. Loading and capacity of the wastewater treatment plant is needed to identify costs for future development within the service area. Future development necessitates an assessment of the wastewater treatment plant is needed. DISCUSSION: An assessment of the current sanitary sewer plant is needed to evaluate for future growth. Public Works will manage the consultant contract with District input. A Request for Qualifications (RFQ) was posted in the paper of record July 3, 10 and 17, 2025. Public Works received three submittals in response to the RFQ. A committee comprising of Public Works, Conference of Government and Water District No. 6 reviewed and scored the submittals. SCJ Alliance was selected for the development of the sanitary sewer assessment. The Conference of Governments considered this project and associated request for funding utilizing the 2025 Distressed County Sales and Use Tax (0.09 funds) for this assessment project. Support from COG was provided at their May 21, 2025 regular meeting. FISCAL IMPACT: Up to $50,000 from the 2025 Public Facility Fund 108 (Distressed County Sales and Use Tax). ATTACHMENTS: None KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS—BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE- September 22, 2025 TOPIC: 6-Year Transportation Plan Update ACTION REQUESTED: Information only LEAD STAFF: Josh Fredrickson RECOMMENDATION: Informational briefing-No action required BRIEFING SUMMARY: • Per RCW 36.81.121 Public Works is required to publish a 6-Year Transportation Improvement Plan prior to the adoption of the budget. • Schedule: o Online Engagement Completed—August 18 through September 5 o Update 6-Year Plan— September 12 o Draft Presentation for BoCC Consideration—September 22 o Request to set a Public Hearing-October 7 o Adopt 6-Year Plan at Public Hearing—October 21 • Public Works has prepared and attached the draft 6-Year Transportation Improvement Plan. • Conceptual Update to the 6-Year Plan including the Capital Improvements List BACKGROUND: Public Works has updated the 6-Year Transportation Plan (Plan), as required by RCW 36.81.121. The Plan highlights capital road improvement projects Public Works is planning through the year 2031. The Plan is broken down by design and construction phases, as well as local and grant funding. Funding sources are also identified to help calculate the impact to the road fund. The Plan identifies secured funding in order to represent the impact to the Road Fund. Public Works sought public input through posting information online this year. The 6- Year Plan was posted on the Public Works website, and Public Works released a press release and posted the Plan on the County Website. Public Works also worked with BoCC staff to include a Facebook post on August 18tb with a link to the Plan in an effort to reach a wider crowd. The website was available for comment between August 18'h through September 5t'. Public Works received two comment forms from the public's feedback. The feedback was reviewed, and the draft Plan is proposed to remain as previously presented. Public Works intends to bring the Final Plan to the BoCC for adoption on or before October 21. DISCUSSION: Public Works has updated the 6-Year transportation Plan to better represent the County's ability to fund projects. In years past, projects which may receive grant funding have been included on the Plan. In an effort to show a more realistic 6-Year Plan, Public Works has created an update to the 6-Year Plan by removing projects which currently do not have secured grant funding from the scheduled work and instead includes a Capital Improvements List to identify road improvement needs which would be completed if funding becomes available. FISCAL IMPACT: The 6-Year Transportation Plan will help set the Public Works budget for 2026. 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