HomeMy WebLinkAboutFinal Packet 3.24.25KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS
STUDY SESSION STAFF REPORT
STUDY SESSION DATE:
TOPIC:
ACTION REQUESTED:
LEAD STAFF:
Cameron Curtis, County Engineer
March 24, 2025
Digital Submittal Certification to County Road
Administration Board
Request to approve a Resolution authorizing the
Chair's signature on the Digital Submittal
Certification to the County Road Administration
Board
RECOMMENDATION:
Approve a resolution authorizing Chair signature on the Digital Submittal Certification to
the County Road Administration Board.
BRIEFING SUMMARY:
• Kittitas County Public Works Department is required (WAC 136-04) on an
annual basis to send an Annual Certification to the County Road Administration
Board (CRAB)
• Kittitas County Public Works Department is required (WAC 136-150-025) on an
annual basis to send a Fish Passage Certification to the CRAB
• Kittitas County Public Works Department is required (WAC 136-150-022) on an
annual basis to send a Certification of Diversion and Road Fund Expenditures of
Traffic Law Enforcement to the CRAB
• Reporting is related to departmental information on management and
administration, policies and operations
• Signatures from the Board of County Commissioners Chair, Sheriff, Auditor and
Engineer are required for submittal
BACKGROUND:
Public Works is required to provide the County Road Administration Board (CRAB) with
an annual certification covering administration, policies and operations with Board
signature. Public Works is also required to provide the CRAB with an annual certification
certifying Road Fund Expenditures for Fish Passage Barrier Removal with Board
signature. In addition, annually the County Sheriff, County Auditor and the Board Chair
are required to certify traffic law enforcement diversions from the Road Fund. The
County Engineer is also required to sign certification documents.
Page 1 of 2
Public Works "Work Session Staff Report" 2024
DISCUSSION:
Annually, the Chair of the Board of County Commissioners and County Engineer are
required to certify reports to CRAB covering administration, policies and operations of
Public Works. This includes any Diversion of Road Fund Expenditures for Traffic Law
Enforcement, Fish Passage Certification, as well as the Annual Certification. The Board
Chair's, County Sheriff, County Auditor and County Engineer will each sign the forms
required for the CRAB.
Recently the CRAB Annual Reporting System (CARS) was updated. One update is the
use of an electronic submittal process for the Digital Submittal Certification. In place of
submitting paper documents the Digital Signature Certification is signed and submitted
electronically through CARS. Hard copies of the certification and signature sheet are no
longer being used.
FISCAL IMPACTS:
Reporting to CRAB is included as part of Public Works annual work program.
ATTACHMENTS:
Resolution, County Road report documentation
Page 2 of 2
Public Works "Work Session Staff Report" 2024
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION NO.2025 -
AUTHORIZE THE CHAIR'S SIGNATURE ON THE DIGITAL SUBMITTAL
CERTIFICATION TO THE COUNTY ROAD ADMINISTRATION BOARD FOR 2024.
WHEREAS: The County Road Administration Board (CRAB) requires annual reporting of
various Road Fund expenditures by the County Engineer; and
WHEREAS: The County Sheriff, County Auditor, County Engineer and the Chair of the Board
of County Commissioners are required to annually certify Road Fund diversions
supporting Traffic Law Enforcement (TLE) activities; and
WHEREAS: The Chair of the Board of County Commissioners signature is required to
complete 2024 County Road Administration Board (CRAB) reporting
requirements.
NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the
best interest of the public, does hereby authorize the Chair's signature on the Digital Submittal
Certification to the County Road Administration Board for 2024.
DATED this 24th day of March 2025, at Ellensburg, Washington.
Attest:
❑ Clerk of the Board- Julie Kjorsvik
❑ Deputy Clerk of the Board- Mandy Buchholz
BOARD OF COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Laura Osiadacz, Chairman
Cory Wright, Vice -Chairman
Brett Wachsmith, Commissioner
General
1 During the reporting year the County Engineer performed the duties and had the responsibilities specified in RCW 36.80.030 Yes
Explanation:
2 At any time during the reporting year was there a vacancy/change in the position of County Engineer? If so, were the Yes
procedures in WAC 136-12 followed?
Explanation: WAC 136-12 was followed for the change in position of County Engineer
3 The processing of County Road Accident Reports during the reporting year complied with WAC 136-28 Yes
Explanation:
4 Priority Programming techniques were applied to the ranking of all potential projects on the arterial road system in the Yes
reporting year per WAC 136-14-020.
Explanation:
5 Projects to which expenditures were charged were all on the originally adopted Annual Construction Program of the reporting Yes
year and expenditures for maintenance and road equipment purchases and planned major repairs were consistant with
originally adopted Annual Road Program or as amended per WAC 136-16-042
Explanation:
6 Attached Amendments
7 The county's construction by county forces limit for the reporting year computed by CRAB in accordance with RCW $1,266,928.75
36.77.065
8 The actual expenditure for construction by county forces as reported in the reporting year Annual Construction Report $64,668.00
9 Date of which a written Bridge and Inspection Report for the reporting year was furnished to the Legislative Authority as 2025-02-24
required by WAC 136-20-060
10 Uploaded Engineer's Stamped Cover/Title Page for the Bridge and Inspection Report Bridge Report Cover 5heet.pdf
Policies and Documents
Policy
Re: Organization
Re: Complaint Handling
Re: Work for Others
Re: County Road Standards
Survey Monument Preservation
Priority Programming
ER & R Policy
ER & R Policy (Adopted
Records)
WAC Date of Current
Version
WAC 136-50-050(1)
No
WAC 136-50-050(2)
No
WAC 136-50-050(3)
No
WAC 136-50-050(4)
No
WAC 136-50-050(5)
No
WAC 136-14-030
No
WAC 136-600-070
No
WAC 136-600-070 N/A
Uploaded
Resolution
2020-11-03
2020-03-23
2020-04-07
2023-12-19
2023-03-07
2023-04-18
2023-04-18
N/A 10 2023-231-resolution.pdf
ER & R Policy (Adopting WAC 136-600-070 N/A
N/A 10_2023-231-resolution.pdf
Resolution)
Document
WAC
Due Date
Date Of Adoption
Date Sent to CRAB
Six -Year Program
136-15-050
2023-12-31
2023-09-19
2023-12-14
Annual Construction Program & Report
136-16-040 & 136-300-090
2023-12-31
2023-09-19
2023-03-16
CAPP Program & Accomplishments Report
136-300-060 & 136-300-090
2023-12-31
2023-12-18
2023-03-13
Road Fund Budget Summary
2023-12-31
2023-12-21
2023-12-21
Maintenance Management Work Plan & Budget
136-11-040
2023-12-31
2023-12-13
2023-12-14
Road Levy Certification
136-150-021
2024-02-01
2024-02-20
2024-02-20
Certification of Diversion and Road Fund Exp. For Traffic Law Enforcement
136-150-022
2024-04-01
2024-03-15
2024-03-15
Engineer's Certification of Fish Barrier Removal Costs
136-150-023
2024-04-01
2024-03-15
2024-03-15
Certification of Road Fund Exp. for Marine Navigation and Moorage
136-150-025
2024-04-01
Annual Construction Report
136-16-050
2024-04-01
2024-03-25
2024-04-17
CAPP Report
136-300-090
2024-04-01
2024-03-15
2024-06-10
Maintenance Management Certification
136-11-050
2024-04-01
2024-03-15
2024-03-15
Annual Certification
136-04-030
2024-04-01
2024-03-25
2024-03-29
Road Log Update
136-60-030
2024-04-01
2024-03-14
2024-03-12
PMS Certification for CAPA Eligibility
136-07-070
2024-12-31
2024-12-16
2024-12-16
ER & R Submittals: Adopted Rates
136-600-070
2024-12-31
2024-12-17
03/11/2025 4:09 PM
ER & R Submittals: Adopting Resolution
136-600-070
2024-12-31
2024-12-17
03/11/2025 4:09 PM
Fish Passage Certification
WAC 136-150-023
Kittitas
2024
Fish Passage Barrier Removal Projects
Project Name Total Project Cost Cost Outside of ROW % of Total Cost
(25% Allowed by WAC)
Total Expenditures for Fish Passage Barrier Removal Outside County Rights -of -Way -
Total Annual Road Construction Budget:
x 0.005
1/2% of Total Annual Road (Limit of "Outside of Right -of -Way" expense) $0.00
Total Expenditure for Fish Passage Barrier Removal Outside County Right -of -Way $0.00
RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all revenues collected for road
purposes only for such purposes, including removal of barriers to fish passage and accompanying streambed and stream bank repair
as specified and limited by RCW 36.82.070, as are allowed by Article II, Section 40 of the Washington State Constitution, are
eligible to receive funds from the Rural Arterial Trust Account.
Certification of Diversion and Road Fund Expenditures
for Traffic Law Enforcement
WAC 136-150-022
Kittitas
2024
Total Road Levy_
Budgeted Road Levy revenue (as listed on the Road Levy Certification - WAC 136-150-021): $8,870,000.00
Actual Road Levy revenue produced: $8,919,349.00
Road Levy Diversion
Budgeted Road Levy Diversion (as listed on the Road Levy Certification - WAC 136-150-021): $0.00
Actual amount of Diverted Road Levy: $0.00
Was Diverted Road Levy deposited in a specific and identifiable account (RCW 36.82.040): Yes
Traffic Law Enforcement Paid by Road Fund Expenditures
Budgeted cost reimbursements and/or operating transfers from the Road Fund: $0.00
Actual total amount of cost reimbursements and/or operating transfers from the Road Fund: $0.00
Total Road Portion Traffic Law Enforcement Expenditures: $0.00
Total Traffic Law Enforcement Expense (ALL COUNTY FUNDS): $322,625.00
RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all revenues collected for road
purposes only for such purposes, including traffic law enforcement, as are allowed by Article II, Section 40 of the Washington State
Constitution, are eligible to receive funds from the Rural Arterial Trust Account.
This form must be reviewed and certified (on the "April Engineer Certification") by:
• County Sheriff
• County Auditor OR Charter designated Chief Financial Officer
• Char, Board of County Council/Commissioners OR County Executive