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Home My WebLink AboutResolution 2025-038 Adopting BylawsBOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION ADOPTING THE DEVELOPMENTAL DISABILITIES ADVISORY COMMITTEE BYLAWS RESOLUTTON No. 2o2s- 03fr WHEREAS, Resolution No. 2016-025 separuted the Mental Health, Developmental Disabilities, Substance Abuse board establishing a separate Developmental Disabilities Board; and WHEREAS, The board approved the development and implementation of previous bylaws in February,2019; and WHEREAS, The board finds an update of the bylaws to better reflect their mission and committee processes; and WHEREAS, on January l4th,2025,the board approved the updated bylaws; and WHEREAS, incotporates the Developmental Disabilities Advisory Committee bylaws by reference and attached hereto; and NOW, THEREFORE BE IT RESOLVED That the Board of County Commissioners, approves and adopts the Developmental Disabilities Advisory Committee bylaws as presented. ADOPTED ttri, /8fi a ay of fthf tUt-W, 202s.J BOARD OF COUNTY COMMISIONERS KITTITAS COUNTY, WASHINGTON Chair Vice-Chair MufutWA. Kjo.wikt Z Mandy Buchholz ommissioner KITTITAS COU NTY D EVELOPM ENTAL DTSAB| LtTt ES ADVTSORY COM M |TTE E (DDAC) BYLAWS PURPOSE OF ADVISORY BOARD According to Revised Code of Washington7LA.1.4.O50, the board may serve as an information and referral agency within the community, coordinate services to insure maximum utilization of available services, and prepare comprehensive plans for future developmental services of local services to persons with developmental disabilities. Duties A. Serve as an informational and referral agency within the community for persons with developmental disabilities and their families (RCW 71A.14.050) B. Advise the BOCC on coordinating local services for persons with developmental disabilities and their families to insure the maximum utilization of all services (RCW 71A.14.0s0) C. Prepare comprehensive plans for present and future development of services and for reasonable progress toward the coordination of all local services to persons with developmental disabilities (RCW 714.14.050) 1,. Collaborate with the Kittitas County Developmental Disabilities Coordinator on the development, communication, and presentation of the county comprehensive plan for the County DD Services (required by WAC 388-850- o20). 2. Review and assess community and consumer needs, services, resources, priorities, facilities, and special problems related to developmental disabilities in Kittitas County. 3. Establish priorities based on this assessment and recommend the allocation of available county and state funds in alignment with the plan. D. Review the Committee' s bylaws annually at the beginning of each calendar year. E. Maintain confidentiality of information (RCW 71,A.L4.0701. F. Participate in board training as needed designed to provide, improve, or enhance program-related skills of board and advisory committee members (DDA contract with Kittitas County 8.2.a.ii and 1.c.2). Members are required to comply with the Kittitas County Boards, Committees, and Commisslons Handbook MEMBERSHIP Board Composition Per RCW 71,A.L4.020, the board shall consist of not less than nine nor more than fifteen members. Members appointed should include, but not limited to, representatives of public, private, or voluntary agencies, representatives of local governmental units, and citizens knowledgeable about developmental disabilities. Requirements for membership Per Developmental Disabilities Administration contract with Kittitas County (Special Terms and Conditions #4g. No board member shall have a contract with the county to provide training, community information activities, consumer support and shall not be a board member, officer, or employee of an agency subcontracting with the county to provide such services. Terms of Office Members shall be appointed for three-year terms I with the terms of one third of the members expiring each year. A member whose term expires may be re - appointed. (RCW 7LA. L4.O2O) Attenda nce/Absentee Pol icy Three ( 3) unexcused absences from meetings per calendar year by any member may cause the Committee to recommend to the Board of County Commissioners (BOCC)that the member be dropped from the DDAC. New Member Recruitment Recruitment of new applicants is to be led by the procedure as follows A. The board is to establish a recruitment subcommittee. B. The subcommittee shall interview applicants. C. The subcommittee shallthen make a recommendation to the board on which applicant they believe should move forward. D. The committee shallthen vote on the recommended applicant. E. The committee shall then offer recommendation of approved applicant to BOCC F. Upon final approval, BOCC shall send a letter to approved applicant. Members are required to comply with the Kittitas County Boards, Committees, and Commlssions Handbook Member Removal A. lf a member needs to be removed from the Committee for reasons including but not limited to unexcused absences, or other reason unknown, the Committee will vote on this issue: lf a simple majority of the Committee members in attendance votes to remove a membeq the recommendation of the Committee will be brought forth to the BOCC. B. The BOCC will review the recommendation of the Committee to remove a member and will vote to retain or terminate the member's appointment to the Committee. OFFICERS MEETINGS Chair A. The Chair shall be appointed by the BOCC as the Commissioner assigned to oversee the Committee. B. The Chair shall preside at meetings of the Committee, serve as a member ex - officio of all standing committees, and perform such other duties as are assigned by the BOCC. C. The Chair shall establish and appoint members to sub -committees, as needed. Vice-Chair The Vice -Chair shall perform the duties of the Chair in case of the Chair' s absence or disability or during any vacancy in the office of Chair. Election of Officers Officers shall be elected at the beginning of the calendar year during the first meeting for a term of one ( 1) year from January through December, or until their successors are elected, and shall include the following, with duties and functions as set forth: Meetings shall take place every month unless cancelled by the Chair, on a date and time to be established by the Committee members. Special rneetings may be called at the - request of the Chair, the BOCC. Members are required to comply with the Kittitas County Boards, Committees, and Commisslons Handbook DECISION MAKING Quorum/Voting A quorum shall consist of five people, regardless of current committee membership and will determine whether the committee may conduct any regular or special meeting. lf a quorum is available, a voting requirement of those members in attendance will provide a simple majority to transact business. Conflicts of interest No Committee member shall have a contract with Kittitas County to provide developmental disabilities services, nor shall any Committee member be an officer, member, or employee of an agency contracting with Kittitas County, to provide such services. Subcontractors who receive funds from agencies under contract with Kittitas County shall not be similarly barred from membership, unless the funds originate from the county. All members shallfully disclose to the DDAC at an open public meeting all matters of financial interest and other matters relating to appearance of fairness and conflict of interest concerns. The Chair, after review by the Committee, shall decide all related issues, including the necessity or desirability to excuse any member from discussions and/ or voting on issues. AMENDMENTS The bylaws may be amended at a regular meeting of the DDAC provided that: A. Proposed amendments have been submitted in writing to the members of the Committee prior to the first reading; and B. A simple majority of the members of the Committee vote in favor of implementation of any amendment. Final approval of bylaw amendments is made by the Board of County Commissioners. Members are required to comply with the Kittitas County Boards, Committees, and Commlssions Handbook COUNTY COMM ISSION ER'S APPROVAL: Chair,s County Boa rd of Commissioners Kittitas County Co roner Kittitas County Com missioner w5r" WfuW I&,hOM O Date thl Members are required to comply with the Kittitas County Boards, Committees, and Commissions Handbook