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HomeMy WebLinkAbout4-22-2024 CDS SS BriefingsUpdate P KITTITAS COUNTY COMMUNITY DEVELOPMENT SERVICES 2024 STUDY STAFF REPORT STUDY SESSION DATE: April 22, 2024 ACTION REQUESTED: Request to Approve a Resolution to Select BHC Consultants and Kimley-Horn for Task Order Planning Support Contracts and Authorize the Community Services Director to Negotiate and Sign Contracts. BACKGROUND: Community Development Services (CDS) solicited for planning support services task order contracts in February 2024. An internal selection committee has selected BHC Consultants and Kimley-Horn for task order contracts. The enabling legislation authorizes the CDS Director to negotiate fees and to sign the contracts. INTERACTION: Public Works. RECOMMENDATION: Approve the Resolution to award task order contracts for planning support services to BHC Consultants and Kimley- Horn and authorize the CDS Director to negotiate fees and to sign the contracts. HANDLING: Return one original to Community Development Services. ATTACHMENTS: Resolution. LEAD STAFF: Chad Bala, Director. t BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO.2024- AUTHORIZING THE SELECTION OF BHC CONSULTANTS AND KIMLEY-HORN FOR ON-CALL ENVIRONMENTAL PLANNING,LONG RANGE PLANNING,CURRENT PLANNING AND WASHINGTON STATE GROWTH MANAGEMENT COMPLIANCE SUPPORT FOR A TWO-YEAR PERIOD AND AUTHORIZE THE COMMUNITY DEVELOPMENT SERVICES DIRECTOR TO NEGOTIATE AND SIGN THE PROFESSIONAL SERVICES AGREEMENT WHEREAS: Community Development Services advertised a Request for Statement of Qualifications in February 2024, for On-Call Environmental Planning,Long Range Planning, Current Planning and Washington State Growth Management Compliance Support; and WHEREAS: Submittals were due on March 8, 2024; and WHEREAS: Four(4) qualified firms submitted their qualifications for review; and WHEREAS: A team of Community Development Services staff reviewed the submittals and recommends BHC Consultants and Kimley-Horn be selected for said Planning Services Support; NOW THEREFORE,BE IT RESOLVED that the Board of County Commissioners of Kittitas County, Washington, in the best interest of the public, does hereby select BHC Consultants and Kimley-Horn for On-Call Environmental Planning,Long Range Planning, Current Planning and Washington State Growth Management Compliance Support for a two-year period and authorize the Community Services Director to negotiate and sign the professional services agreement. DATED this 22nd day of April 2024, at Ellensburg,Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Brett Wachsmith, Chairman Attest: ❑ Clerk of the Board-Julie Kjorsvik Laura Osiadacz, Vice-Chairman ❑ Deputy Clerk of the Board-Mandy Buchholz Cory Wright, Commissioner KITTITAS COUNTY COMMUNITY DEVELOPMENT SERVICES COMMUNITY DEVELOPMENT SERVICES—BOARD OF COUNTY COMMISSIONERS 2024 STUDY SESSION STAFF REPORT STUDY SESSION DATE: April 22,2024 TOPIC: Equipment Rental and Replacement Fund Participation ACTION REQUESTED: Direct Staff LEAD STAFF: Chad Bala, Director and Mark R. Cook, CDS/PW Director. RECOMMENDATION: Direct staff prepare enabling legislation enrolling Community Development Services (CDS) into Public Works (PW) equipment rental and replacement program. BRIEFING SUMMARY: • CDS Building Division inspection pick-ups are currently enrolled in PW's ER&R program. • Formal enrollment by the Board of County Commissioners (BoCC) is now required. BACKGROUND: Recently, PW replaced the CDS building inspection fleet with new pick-ups. The pick- ups were purchased by the general fund compensating CDS for several years of not paying for code enforcement. The PW Director enrolled the vehicles into the county's equipment rental and replacement(ER&R)program. Subsequently, the Auditor is requiring the vehicles be removed from the fund as CDS is not enrolled formally in PW's ER&R. DISCUSSION: Enrollment of CDS' building inspection fleet guarantees frequent maintenance and ultimately orderly replacement. CDS will pay a monthly rental rate that provides for maintenance and replacement. As the vehicles were originally purchased with general fund money, the BoCC must now formally(by resolution) enroll the vehicles into PW's ER&R fund. This will satisfy the audit trail for the Auditor's Department. FISCAL IMPACTS: Ongoing rental fees will be programmed into CDS' 2025 annual budget and all subsequent budgets. ATTACHMENTS: None. Page 1 of 1 Community Development Services"Work Session Staff Report",2024