HomeMy WebLinkAbout03252024_PublicWorksStudySession_Briefings KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
PUBLIC WORKS—BOARD OF COUNTY COMMISSIONERS
STUDY SESSION STAFF REPORT
STUDY SESSION DATE: March 25, 2024
TOPIC: Digital Submittal Certification to County Road
Administration Board
ACTION REQUESTED: Request to approve a resolution authorizing
Chair signature on the Digital Submittal
Certification to the County Road Administration
Board
LEAD STAFF:
Joshua Fredrickson
RECOMMENDATION:
Approve a resolution authorizing Chair signature on the Digital Submittal Certification to
the County Road Administration Board.
BRIEFING SUMMARY:
• Kittitas County Public Works Department is required(WAC 136-04) on an
annual basis to send an Annual Certification to the County Road Administration
Board (CRAB)
• Reporting is related to departmental information on management and
administration, policies and operations
• Signature from the Board of County Commissioners Chair, Sheriff, Auditor and
Engineer are required for submittal
BACKGROUND:
Public Works is required to provide the County Road Administration Board (CRAB)with
an annual certification covering administration,policies and operations. In addition,
annually the County Sheriff, County Auditor and the Board Chair are required to certify
traffic law enforcement diversions from the Road Fund. The County Engineer is also
required to sign certification documents.
DISCUSSION:
Annually,the Chair of the Board of County Commissioners and County Engineer are
required to certify reports to CRAB covering administration, policies and operations of
Public Works. This includes any Diversion of Road Fund Expenditures for Traffic Law
Enforcement as well as annual certification. The Sheriff, Auditor and County Engineer
have each signed. The Board Chair's signature is now needed completing the annual
reporting document.
Recently the CRAB Annual Reporting System (CARS) was updated. One update is the
use of an electronic submittal process for the Digital Submittal Certification. In place of
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Public Works"Work Session Staff Report"2024
submitting paper documents the Digital Signature Certification is signed and submitted
electronically through CARS. Hard copies of the certification and signature sheet are no
longer being used.
FISCAL IMPACTS:
Reporting to CRAB is included as part of Public Works annual work program.
ATTACHMENTS:
Resolution, County Road report documentation
f
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Public Works"Work Session Staff Report"2024
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CCeirfifflentE'an of Diversion and Road Fund Expenditures
for Traffic Law Enforcement
WAC 136-150-022
Kittitas
2023
Total Road Levy
Budgeted Road Levy revenue(as listed on the Road Levy Certification-WAC 136-150-021): $8,500,000.00
Actual Road Levy revenue produced: $8,437,226.15
Road Levy Diversion
Budgeted Road Levy Diversion(as listed on the Road Levy Certification-WAC 136-150-021): $0.00
Actual amount of Diverted Road Levy: $0.00
Was Diverted Road Levy deposited in a specific and identifiable account(RCW 36.82.040): Yes
Traffic Law Enforcement Paid by Road Fund Expenditures
Budgeted cost reimbursements and/or operating transfers from the Road Fund: $0.00
Actual total amount of cost reimbursements and/or operating transfers from the Road Fund: $0.00
Total Road Portion Traffic Law Enforcement Expenditures: $0.00
Total Traffic Law Enforcement Expense(ALL COUNTY FUNDS): $291,380.00
RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all revenues collected for road
purposes only for such purposes,including traffic law enforcement,as are allowed by Article 11,Section 40 of the Washington State
Constitution,are eligible to receive funds from the Rural Arterial Trust Account.
This form must be reviewed and certified(on the "April Engineer Certification")by:
• County Sheriff
• County Auditor OR Charter designated Chief Financial Officer
• Char,Board of County Commissioners OR County Executive
i
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION NO. 2024 -
AUTHORIZE THE CHAIR'S SIGNATURE ON THE DIGITAL SUBMITTAL
CERTIFICATION TO THE COUNTY ROAD ADMINISTRATION BOARD FOR 2023
ROAD FUND EXPENDITURES
WHEREAS: The County Road Administration Board(CRAB) requires annual reporting of
various Road Fund expenditures by the County Engineer; and
WHEREAS: The County Sheriff, County Auditor, County Engineer and the Chair of the Board
of County Commissioners are required to annually certify Road Fund diversions
supporting Traffic Law Enforcement(TLE) activities; and
WHEREAS: The County Sheriff, County Auditor and County Engineer have all signed the
certification reporting no Road Fund diversion in 2023; and
WHEREAS: The County Engineer has signed the required reports and said reports are now
ready for Chair signature; and
WHEREAS: The Chair of the Board of County Commissioners signature is now required to
complete 2023 County Road Administration Board (CRAB)reporting
requirements;
NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the
best interest of the public, does hereby authorize the Chair's signature on the Digital Submittal
Certification to the County Road Administration Board for 2023 Road Fund Expenditures and
the Annual Certification.
DATED this 25th day of March 2024, at Ellensburg, Washington.
BOARD OF COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Brett Wachsmith, Chairman
Attest:
❑ Clerk of the Board- Julie Kjorsvik
Laura Osiadacz, Vice-Chairman
❑ Deputy Clerk of the Board- Mandy Buchholz
Cory Wright, Commissioner
KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
PUBLIC WORKS—BOARD OF COUNTY COMMISSIONERS
STUDY SESSION STAFF REPORT
STUDY SESSION DATE: March 25,2024
TOPIC: Letter from FEMA Dated March 13, 2024
ACTION REQUESTED: Direction to Staff
LEAD STAFF:
Arden Thomas
RECOMMENDATION:
Direct staff to continue to support FEMA's efforts to improve flood risk models and
update the Board of County Commissioners about the status of the investigation.
BRIEFING SUMMARY:
• The Board of County Commissioners received a letter from the Federal
Emergency Management Agency (FEMA) regarding a proposed flood risk study.
• The proposed flood risk assessment methodologies use techniques vetted by the
Flood Control Zone District.
• The areas selected by FEMA for study are locations where County staff have
concerns that current FEMA mapping does a poor job assessing flood risk.
• The FEMA study includes an area located just east of Cle Elum, and several
streams on the east end side of the Kittitas Valley.
• There will be opportunities through the FEMA process to provide feedback and
comment.
BACKGROUND:
Many of the mapped floodplains within Kittitas County were assessed for flood risk in
the late 1970s and developed utilizing approximate mapping techniques. The Flood
Control Zone District has been securing FEMA funding to update maps. FEMA now
proposes to conduct flood studies for several streams on the east side of the Kittitas
Valley and for an area east of Cle Elum. These studies would eventually update the
regulatory maps.
DISCUSSION:
The current mapping is based on outdated information and engineering methods. The
Flood Control Zone District has been utilizing 2-D modeling to assess flood risk along
alluvial fans,which is the best model approach for complicated out of bank flooding.
FEMA will be utilizing this modeling approach where appropriate.
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PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
i
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When areas are inappropriately mapped in the floodplain, this results in unnecessary
expense to property owners. When areas are inappropriately mapped out of the
floodplain, property owners are at increased risk.
If the County has concerns about the flood results and the accuracy of the effort, we will
have additional opportunities to provide this comment.
FISCAL IMPACTS:
Staff time necessary to coordinate with FEMA is covered by existing Flood Control Zone
District funding.
ATTACHMENTS:
Exhibit 1: Letter from FEMA Dated March 13, 2024
I
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PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
EXHIBIT 1: Letter from FEMA Dated March 13, 2024
Page 3 of 3
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
U.S.Depkrtment of Homelmd Security
Region 10
130 2
130 28th Street,SW
Bothell,WA 98021-8627
OP,Pllkij)F;
RECE►i/Ep �a FEMA
E��ND SEGJ
KlTTirAS Col1NTy
BOARD OF Co"'SSIONfMfirch 13, 2024
The Honorable Brett Wachsmith
Chair, Board of Commissioners, Kittitas County
205 West 5th Avenue, Suite 108
Ellensburg, Washington 98926
Re: 30-Day Notification for Proposed Engineering Models
Dear Chair Wachsmith:
This letter serves as a notice of the engineering data models being used for the Federal Emergency
Management Agency's (FEMA)ongoing flood risk project in Kittitas County, Washington. In
March 2024,we met to discuss the scope of work with community officials during a community
engagement conference call. As discussed, FEMA's goal is to offer useful, credible data, and a fair
process to help you make informed decisions to continue building a safer and stronger community.
These engineering data models will form the basis for the proposed Special Flood Hazard Areas
(SFHAs)that will be presented on the Flood Insurance Rate Map (FIRM) for your community. An
SFHA is an area that is subject to inundation by the 1-percent-annual-chance flood(also called the
base flood). Over time, water flow and drainage patterns in your area may have changed
dramatically due to surface erosion, land use, and natural forces. The models are based on the latest
topographic data available, which reflects all physical changes to the floodplain since the previous
study, for the areas being revised. Given these factors,the likelihood of flooding in certain areas may
have increased or decreased over time, changing the SFHA designations.
Draft flood hazard information for Kittitas County, Washington (developed by FEMA's mapping
partner, STARR 11)will be based on one- (1 D) and two-dimensional (2D) hydraulic engineering
models developed using the free, publicly available tools developed by the U.S. Army Corps of
Engineers (USACE) Hydrologic Engineering Center. These tools are widely used,well-documented,
and meet the applicable regulations (44 CFR 65.6(a)(6))for use within the National Flood Insurance
Program(NFIP). An online web viewer is available for reviewing the stream reaches scoped for this
flood study update: httn://tinvurl.com/WAKittitasCO. The specific engineering models were selected
based on a variety of factors including, but not limited to, the type of study performed (e.g., base or
enhanced, shallow flooding,coastal, alluvial fan, etc.),the size of the drainage area affecting the
flooding source, and the type of terrain present(e.g., flat, hilly,mountainous, etc.).
If there are any concerns with the proposed engineering methods, your community should notify the
FEMA Project Officer, listed below, within 30 days of the receipt of this notification. Your
community will have additional opportunities to comment on and provide feedback about the models
and other draft flood hazard information throughout the project. If there are uncertainties about the
ww ,ferna.gov
Chair Wachsmith
March 13, 2024
Page 2
mapping data that have been collected and analyzed, a formal appeals process and period will be
available to help resolve any remaining questions before the flood hazard information becomes
effective.
FEMA wants to ensure that the most up-to-date and accurate technical data are used to develop the
flood risk products. FEMA relies on your feedback, partnership, and knowledge during this
important project to determine the extent of flood risk in your community, and in support of your
efforts to reduce those risks. We look forward to working with community officials and other
stakeholders in Kittitas County, Washington to increase flood risk awareness and reduce the risk to
life and property from flooding. Your initial feedback will not affect your community's ability to
provide feedback later, or to formally appeal the flood hazard information during a future appeal
period.
To provide your comments or get answers to any other questions about this project,please contact
the FEMA Project Officer, Marshall Rivers,either by telephone at(425) 381-3773 or by e-mail at
marshall.rivers@fema.dhs.gov.
Sincerely,
� L)mac,
Wendy L. Shaw, P.E.
Risk Analysis Branch Chief
Mitigation Division
FEMA Region 10
Enclosures:
Flood Study Scope Map
cc: Arden Thomas, Water Resource Manager, Kittitas County
Amanda Richardson, NFIP State Coordinator, Washington Department of Ecology
Jerry Franklin, Washington Risk MAP Coordinator, Washington Department of Ecology
Sandra Floyd, Floodplain Management Specialist, Washington Department of Ecology
Marshall Rivers, Project Officer, FEMA Region 10
Dale Meck, Regional Engineer, FEMA Region 10
www,fema.gov
#18
FLOOD STUDY SCOPE MAP February 2024
Rissk MA P FY23 AS SICAL P REVI IONFV23 PHYSICAL MAP REVISION Thlalsa nPP-regukMryproduRand is PmAde brmormanon gethedegium1h82ig Pumosesenlµ
I i Increasing Resilience Together for questions,concerns,orcomments regarding this map,pleasecontacttbeFEMA
Region 10 Regional Serves Center Help Desk:mgionxhetpdesk®stan-team.com
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LEGEND REFERENCE
PROPOSED FLOOD STUDY SCOPE BASE MAP LAYERS Service Layer Credits:Esd,USDA 1 inch-10 miles 1:633,600
New Base Stud (Zone Farm Service Agency
Y( ) IO County or County Equivalent
Restudied Base Study(Zone A) Community
Restudied Enhanced Study(Zone AE)