HomeMy WebLinkAbout2022 Resolution Approving the Airport Advisory Committee BylawsBOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION
No.: 2022-q+
Authorization Amendment to the Ai rno rt Advisor"v Com m ittee's Bvlaws
WHEREAS, the Board of County Comrnissioners desires to encourage and nurture
optimal leadership of its municipal airport-Bowers Field; and,
WHEREAS, to that end has provided for an Airport Advisory Committee; and,
WHEREAS, the Board of County Commissioners desires to make an amendment to the
Airport Advisory Committee's bylaws providing for member indemnity.
NOW, THEREFORE BE IT RESOLVED:
The Board of County Commissioners authorizes the amendment, as attached hereto, of
the Airport Advisory Committee's bylaws.
AD'PTED this I41'" au'"f fi4-p.l'Ll 2022
BOARD OF COUNTY COMMISSIONERS
, WASHINGTON
Vice Chairman
Commis
T APPROVED AS TO FORM
BOARD
I
Julie Kj Neil A. Caulkins, Deputy Prosecuting Attorney
Kittitas County
Airport Advisory Com m ittee
Bylaws
9lLs/2021.
ARTICLE 1 - Authorization
1..7 The KITTITAS COUNTY AIRPORT ADVISORY COMMITTEE, (AAC) is established by
the Kittitas County Board of County Commissioners (BOCC) by Resolution2020-
229.The Airport Advisory Committee Charter, adopted by the BOCC on
December 75,2020, establishes the purpose and duties of the AAC. The purpose
and responsibilities of the AAC are outlined in the Charter.
1..2 Kittitas County will defend and indemnify Committee members as provided forin
Kittitas County Code Chapter 2.73.
ARTICLE 2 - Purpose (See Charter)
2.1 The purpose of the Airport Advisory Committee shall be to advise and inform the
Airport Director and staff on matters pertaining to the development of the aeronautical,
industrial, and agricultural areas at Bowers Field (Airport).
2.2 See Charter for areas of review
ARTICLE 3 - Membership
3.1 The makeup of the Airport Advisory Committee shall be seven (7) members which
may include representatives from the County, the City of Ellensburg, those with an
interest in economic development, agricultural or hanger lessee, pilot representative,
airport/business park tenants, or anyone with experience that could be deemed useful
for airport/business park growth.
3.2 Member Terms
3.2.1 Member terms shall be for 3 years.
3.2.2 Al the end of each member's term, all interested individuals will be
considered for membership. lf a member would like to be considered for
reappointment, they shall submit a request in writing to the BOCCoffice.
3.2.3 Members will be selected based on the process established by Kittitas
County Handbook for Board, Committee and Commission.
3.3 A vacancy is deemed to have occurred upon the following:
3.3.1 Death of a member
3.3.2 Written notification has been provided to the County Commissioners office
3.3.3 Three consecutive unexcused absences by a member
3.3.4 A member ceases to be a resident of Kittitas County and a waiver has not
been granted by the BOCC
3.3.5 Any member may be removed upon a vote of not less than two members
of the BOCC for any reasonable cause as determined.
3.3.6 A member may resign from the committee by giving written notice tothe
Chair.
3.4 The BOCC shall make appointments to fill out the term of any vacated position
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according to established County process and mindfulof maintaining a mix of
representation, experience and skills outlined in 2.1-
3.5 A member may request a leave of absence for up to 90 days in writing and willbe
considered by the BOCC, preferably prior to the absence,
3.6 lf a member fails to meet the expectations in Kittitas County Board, Committeeand
Commission Member Handbook they may be removed from the Committee by the
BOCC.
3.7 Each member shall participate in required County training.
3.8 Kittitas County will defend and indemnify Committee members as provided for in
Kittitas County Code Chapter 2.73.
ARTICLE 4 - Meetings
4.1 The Committee will meet once a month on the second Wednesday of the month
unless the Chair and Airport Director agree that there is no need. ln no event willthe
AAC meet less than once every three months.
4.2 Special meetings may be called by the Board of County Commissioners, theAirport
Director, or the Chair of the Committee.
4.3 Time sensitive issues requiring a special meeting, refer to "AAC Member
Procedures"
4.4 All meetings of the Committee shall be open to the public. Members of the public
will be allowed 3 minutes to comment on agenda items.
4.5 The meeting agenda shall include a public comment period of 3 minutes per
person for non-agenda discussions. The Committee may place an issue raised during
public comment on a future agenda but shall not take action on any issue not on the
agenda.
4.6 The Airport Director or their designee shall take minutes of each meeting and
present them to the Committee for review and approval at the following meeting.
4.7 A record of all meetings, shall be kept bythe Airport Department. The recordsshall
be retained according to the public records retention schedule,
4.8 All meetings will be conducted under Roberts Rules of Order.
4.9 Virtual meetings may be approved by the committee subject to guidelinesand
requirements of Kittitas County and BOCC,
4.1-0 Each AAC meeting shall have regular agenda topics comprising the following:
o Approval of the minutes
r Old / New Business
o Aeronautical Operations Subcommittee report
o Economic Development Subcommittee report
o Director's report (informational items only)
r Public Comment
ARTICLE 5 - Notice of Meetings
5.1 A public notice of all Committee meetings stating the place, day and hour shall be
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given at least seventy-two hours before such meeting and be posted at the location of
the meeting and on-line at the Kittitas Countywebsite.
5.2 Complete agendas and minutes of the previous meeting will be provided toeach
committee member at least 5 business days prior to commencing the meeting along
with all relevant documents necessary to make informed decisions on agenda items.
ARTICLE 6 - Quorum at Meetings
5.1 A simple majority of filled positions at a meeting shall constitute a quorum except
for amendments to the By-laws.
ARTICLE 7 - Voting
7.1 Atall meetings of the Committee, each member shall be entitled to one vote if
present. Proxy voting is not allowed. As a member of the Committee, the chairshall
have his/her vote recorded in all deliberations of the Committee.
7 .2 The Director of Airport Operations or Airport Staff shall attend all AirportAdvisory
Committee meetings but shall not have a vote.
7.3 AAC recommendations on issues presented to the BOCC by staff shall be
incorporated into formal staff reports and include the motion presented, vote results
and any supporting comments or relevant findings for clarification.
7.4 Any member who, by participating in discussion or voting on decisions beforethe
Committee, could give the appearance to the general public of a Conflict of lnterest
must abstain from participating in discussion and voting.
ARTICLE 8 - Officers
8.1 The Committee will elect a Committee Chair and Vice-Chair from theAAC
membership at the January meeting of each year,
82 The Committee Chair, when present, shall preside at all Committee meetings. ln
the absence of the Committee Chair, the Committee Vice-Chair will preside and conduct
Committee business.
83 The Chair shall set the Committee meeting agendas in mutual agreement with the
Airport Director. A standing meeting between airport staff and the AAC chair and vice
chair shall be set for the week prior to the regular AAC meeting. The purpose of this
meeting shall be to set the monthly AAC agenda topics and identify new business items
as well as provide updates on old business items. Both new and old business itemsshall
be listed on the AAC agenda.
ARTICLE 9 Subcommittees
9.L The AAC may, from time to time, establish subcommittees or ad hoc
committees, define their powers and duties, duration, and appoint their members.
9.2 Members of the public may be appointed to a subcommittee to provide diverse
opinion and input by approval of the AAC.
9.3 The subcommittee Chair and Vice-Chair shall be a regular member of the AAC. The
Airport Advisory Com m ittee Byl aws 9 / 1.5 / 202A1"
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AAC Chair and Vice Chair will not chair a subcommittee
9.4 Standing subcommittees shall include:
o Economic Development
o AeronauticalOperations
ARTICLE 10 - Amending the Bylaws
10.1 The Bylaws may be amended by a favorable vote of at least 2/3 of the
appointed Committee members.
10.2 Proposed Amendments to Bylaws will be reviewed in January and adoptedin
February and, if adopted, forwarded to the BOCC.
Foregoing Bylaws of the Kittitas County Airport Advisory Committee approved and adopted this
and a pproved and adopted by the Board of County Commissionersth
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